Data Doctors Tech Tips
Tech Tips for Non-Tech People
We give quick, one minute tech tips each weekday! Join us on a radio station near you as we talk tech. It's Tech Tips for Non-Tech People! You can post questions on Facebook anytime!
Anyone that travels for business knows about the constant hassle of creating expense reports, especially if you are doing it all manually.
We all have a smartphone with a camera these days, so using an app can help you go paperless very easily.
An app called Expensify claims it creates ‘expense reports that don’t suck'.
The app uses the camera in your smartphone so you can take pictures of every receipt as you get them, which can then be scanned to eliminate the typical manual entry.
It also allows you to automatically import expense data from bank or credit card accounts which cuts down on even more manual entries.
When you trip is finished, all your expenses are ready for you to categorize them or edit them without having to dig around to make sure you all your receipts.
The Expensify app's basic features are free and available for iPhone, Android and Windows phone users.
Test the free version for yourself at https://www.expensify.com!
If running is your exercise of choice, you know how enjoyable the right music can be during your workouts.
Not only can it keep you motivated, it can encourage you to run a little longer especially if the music matches your running pace.
Many of you have attempted to create playlists that will match your pace, but it's a bit of a time consuming process.
A helpful app called RockMyRun can make it a lot easier to find the best music to match your running style.
The app has created playlists that match specific BPMs (Beats Per Minute) providing you with a continuous list of songs that work with your running pace.
You'll find playlists based on specific genres, your desired BPM, the length of the list and whether it has clean or explicit lyrics.
The playlists that are free can be up to forty-five minutes in length, but if you want longer playlists, you can opt for their premium membership which includes other options like the 'MyBeat' feature.
MyBeat allows runners to dial in the exact match for their pace with finite control over the BPM for the entire list of songs.
If you're a runner, jogger or just a power-walker, the RockMyRun app is a unique offering that's available for both iPhone or Android users.
If you are a regular user of Google’s online office programs such as Docs, Forms and Sheets, here's a really great add-on you’ll want to look into.
It is called 'Save As Doc' and it makes it easy to turn any spreadsheet into a document.
This is very handy when you are incorporating spreadsheet info into a report, when the text in a cell is too much to display as a spreadsheet.
The add-on allows you to convert the entire spreadsheet or just a specific adjacent set of cells that gets converted into an editable document.
This tool is really useful when a spreadsheet is generated through a survey or questionnaire created in Google Forms.
No longer to you need to deal with formatting issues whenever you copy and paste info from a spreadsheet into a document.
You can even insert page breaks after each row, making the results in your report a lot easier to digest.
The 'Save As Doc’ add-on is free but only works with Google's Chrome.
I’ve posted the download link at DataDoctors.com/radio
If you are as big of a travel junkie as I am or you just plain love exploration, Google’s Cultural Institute has a handy tool that you’ll want to check out.
World Wonders is a resource that Google has created that will allow you to virtually explore exotic locations, art & museum collections along with historical info all from the comfort of your PC, phone or tablet.
It not only provides lots of great information and historical facts, it allows you to explore the sites like you were actually there because it includes Google’s Street View technology
A great use for anyone planning an adventure to world heritage sites is to get familiar with the area first using this World Wonders tool.
It will allow you to get familiar with the entire area you plan to visit along with extensive detail and historical perspective so you can get the most out of your adventure.
You can search their collection by a specific person, place, time or event so it can become s a great homework assignments tool as well.
I think it is a travel junkie's dream!
The Internet has always been a great way to connect people with similar interests or needs.
A web resource called 'Roomer’ was created to connect people looking for a hotel room with those that have nonrefundable rooms they can’t use.
Think of it as the ‘StubHub' of hotel rooms.
Roomer makes it easy to list your unusable reservations and offer them to others that can use it. The site takes care of all the work to transfer the reservation from you to the buyer.
The best deals that I found tended to be in large cities, especially when you are flexible on the days.
For example, I found an option in the trendy Chelsea neighborhood of NYC for just $76 a night that normally goes for $170 a night but you’d have to be able to stay the six nights of the original reservation.
With Roomer, if you just can’t be flexible with the days, you probably won’t find as many good deals.
The next time you get stuck with a non-refundable hotel room that you can no longer use, see if Roomer can help you sell it at https://www.roomertravel.com.
If you understand the working life of the average musician, you know how appreciative they are when they get tips from the audience.
Cramming bills into a tip jar in front of them is what most of us end up doing, but there are many times you may not have the cash to show your appreciation.
We are all typically using a lot less cash these days, so many people in the service or hospitality industry end up suffering as a result.
That is where an app called Bravo can make it much easier for those that depend on tips to get the appreciation they deserve can help out.
The app makes it easy to electronically tip guides, musicians, parking valets or anyone in the service industry when you don’t have cash on you.
I always tell my musician friends that they should hang a sign promoting the Bravo app next to the tip jar, that way the audience can download the app and start e-tipping throughout the performance.
Whether you are the ‘tippee’ or the ‘tipper’, I say bravo! to the Bravo app!
If you feel like you are spending most of your life dealing with e-mail these days, you are not alone.
A really big time waster for most of us is having to replying to multiple people with the same response, especially as you get the messages throughout the day.
If you're a Gmail user, I’ve got a great tip for you! Go checkout a free add-on that you can turn on called Canned Responses that will save you lots of time.
Just turn it on in the Gmail settings and you will be able to copy any selection of text and turn it into a canned response that can then be used with the tap of your mouse.
This awesome tool eliminates the need to manually type out any text, phrases or signatures that you use on a regular basis, whether you are responding to or generating a new message.
The Canned Response option is part of the experimental offerings that Google makes available via the Labs section of Gmail’s Settings menu.
The link for the step-by-step instructions for turning on this really useful tool is posted at DataDoctors.com/radio.
All parents dream of raising the next tech superstar like a Gates or a Zuckerberg when they see their child using technology with the greatest of ease.
If you'd like to see if they have any interest in computer programming, introduce them to hopscotch.
I don’t mean the sidewalk chalk game; I’m referring to the free iPad app that makes creating games and programs easy for anyone.
Your child can learn the basics of programming without even knowing how to type because Hopscotch uses a visual programming platform.
They can easily develop their own programs by simply dragging and dropping blocks of prewritten code.
Let’s be honest; any computer skill is very valuable these days and if you have a child that happens to enjoy creating things, then the Hopscotch app could be the start of something valuable.
Anyone of any age that has a passing interest in programming can start learning from this simple to use app.
You do not have to become a nerd to work with programming code with https://www.gethopscotch.com and remember to invite me to the party when your child’s company goes public!
You’ve probably noticed that various online advertisers seem to follow you around the Internet no matter where you go.
The technology is called retargeting and it is one of the many ways that the digital advertising world uses to make decisions about what you see.
This type of 'personalized' content also extends to the prices you may see when you’re shopping online, according to researchers at NE University.
They analyzed how sites change pricing based on a wide variety of variables that range from your location to what type of device you are using.
Though some of these findings have been disputed by the advertising industry, what is clear is that your pricing can change depending upon how you happen to interact with a site.
I know I have seen different pricing results on occasion when I’m searching for something from my computer versus my smartphone.
As a result, I’ve always double checked most any major online purchase by doing a quick search with both my computer and my smartphone for pricing, especially if it’s a travel related purchase.
It is rare to see any real difference, but for me, it’s just worth the extra time to make sure.
If you are the parent of a student that will be in a higher level math course, you have probably already run into the scenario where they have asked your for help on an advanced math problem.
If you could use a little help in explaining just how to solve these complex math problems, look into an app called PhotoMath.
The PhotoMath app can use your phone’s camera to scan any math problem, then try to solve it and shows you step-by-step how it solved the equation.
Many of you will think that kids will just use the app to cheat on homework, but the very same thing was declared about the calculator when it was first introduced.
While this app can clearly be used to cheat, it was designed as a learning tool to teach how things are actually solved.
Remember, any student can use tools like Wolfram Alpha to solve any math equation, but without the all important explanation on how it was solved.
Cheaters will cheat, but don’t let that keep you from making use of this helpful parental teaching tool!: http://PhotoMath.net
If you are like most beer or wine fans, you likely stick to the brands you know, especially if you aren’t much for trying new things.
Even for those that are adventurous, trying to select a new brand of wine or beer from a plethora of options in a display can be intimidating.
Well, there’s an app for that and it's called NextGlass.
The NextGlass app combines science and technology to help anticipate what you might enjoy next based on what you’ve told it you already like.
After you build out your taste profile, you can scan any barcode on any bottle to get a personal score whenever you are shopping for something new.
The app also has the 'Glass Match' feature to discover beer and wine that is similar in taste to your current favorites.
The app will even tell you what is inside the bottle, such as the calories, total sugar content and alcohol levels.
If you have been trying to figure out what to try next, the Next Glass app is like having a personal libation expert that knows you well right in your phone.
The app is free and available for both iPhone and Android users; Cheers!
If you’ve ever injured yourself trying to open those irritating plastic packages that seem to be on everything these days, today’s tip is for you.
Smaller more expensive items seem to use those sealed clamshell containers made of hard plastic that are nearly impossible to open. More and more everyday items such as light bulbs are being entombed in the nightmare packaging.
They are popular in retail because they can help fight theft and makes it easier to hang on displays.
It is such a universal irritation that there is even a wikipedia page focusing on 'wrap rage'.
Most people use scissors or a sharp knife to get into the package, which can get pretty dangerous as your frustration grows.
Even when you do get it open, it will usually result in little nicks and scrapes from the resulting sharp edges after it’s cut.
Well, there is a much better and much safer way to open them: just use a can opener.
It will take a lot less strength to get through that thick plastic with a can opener along the edges of the package and it is a lot safer.
One of the ways that the Internet can be a very dangerous place these days is through the use of what is known as ‘scripts’.
Scripts are like little macros in word processors; they are essentially a list of commands that will automatically run when you visit malicious websites.
While the use of these ‘scripts’ can range from generating simple animations to serving up advertising, they can also be used to trick your computer into executing malicious commands in the background.
One of ways to prevent being exploited by these rogue scripts is to use a free add-on for the Firefox web browser called NoScript.
NoScript prevents scripts from executing unless it is from a trusted site that you have approved, so it allows you to slowly customize your own filter.
While many web scripts are required in order to allow a website to function properly, giving you total control over when and if scripts run will provide you with an extra layer of protection.
Please understand that since NoScript is a free and open-source tool, it will require you to spend time learning just how it works, but it is time really well spent.
Learn more at https://noscript.net
Doesn’t it drive you crazy when your computer takes forever to shut down ?
While you may be tempted to pop the power button to force a shutdown, it’s a really bad idea.
Your computer generates a lot of temporary files as a normal operational process, which are marked for deletion when you notify it that you are all done.
The Windows operating system uses an extensive housekeeping procedure that's performed when you shut it down, reflected by that fast flashing of the hard drive light on the front of your computer.
Preventing it from performing the normal shutdown process can fill your hard drive with junk files.
Any time your computer gets low on empty disk space, it will dramatically impact your overall performance.
So, if you’re guilty of doing this a few times in the past, you can easily track down those excess files and clean them out using the Disk Cleanup utility.
This is one of those tips that proves patience is a virtue and a benefit.
By the way, Mac users should also follow this rule to keep things running smooth as well.
If you enjoy hiking as much as we do, discovering new hiking trails to explore wherever you go can become an obsession.
There are endless resources on the Internet for finding new trails, but we always start with one resource: the AllTrails.com website.
With over 50 thousand trails and 700 thousand members, the sharing of great hikes from this website is pretty incredible.
They allow you to search for trails that are dog or child friendly, hikes with waterfalls or hikes that accommodate mountain biking.
You can review the approximate length and time of the hikes along with the difficulty and user ratings.
AllTrails makes it easy to find the best hikes near you based on your location; you’ll probably find hidden gems that are right in your own backyard.
The quality of info you can gather on any hike is amazing and don’t forget the http://AllTrails.com mobile app which makes it easy to discover wonderful adventures everywhere you go.
When smartphone’s battery dies and your significant other is attempting to reach you, it can be taken you’re ignoring them.
This common situation is what inspired an app developer to create a useful process for providing status updates to those important folks in your life.
The app, which is called Status, is unlike other methods because it does a lot of the work for you automatically.
Using the motion sensors in your phone along with calendar information, it can automatically update others that you're driving, are still at work, sitting at home, in a meeting, currently unreachable and most importantly lets them know when your battery is low.
Parents of teenagers may find this app very useful so they'll know not to try contacting a child if they’re driving, for example.
Knowing someone’s status before trying to reach out to them can save both of you lots of anxiety.
Download the free app at http://TryStatus.com
If you’re on the road a lot, you’re used to Internet access that’s a bit limited in speed.
When you’re in an airplane, staying in hotels & meeting in a coffee shop, you are sharing a tiny data pipe with lots of others.
In-flight wifi can be particularly challenging with all of the flashy content that is common on most of today’s sites.
You can take the time to optimize your browser for slower speed connections, but it’ll require you to remember to switch when you’re back on high-speed connections.
To minimize this hassle, I tend to use the less known browser Opera whenever I’m on the road.
Opera has a special mode called Turbo that will optimize content on their servers before your computer gets it which reduces download times.
It will also automatically block Flash content unless you click the container which can further reduce the load.
If you are stuck on a really slow speed connection, you can tell Opera not to load any images at all to increase the speed.
I have posted the link to Opera and many other suggestions at DataDoctors.com/radio
Have you seen this??? Can you believe you got caught doing that on this video?
This is yet another example of a clever social engineering scam that continues to be used to trick people via email & social media.
The plan is to get you so concerned about what might be on the video that you abandon your normal cautionary approach.
When you actually get to the alleged site that has the video of you, you will get a pop-up telling you that you need to update a video player or add a CODEC in order to watch the video.
In your rush to see the salacious video, you authorize the malware to be downloaded and installed on your computer and wham!, you have just become the next victim.
Convincing you to willingly install malicious programs allows remote hackers to do just about anything they want and it won’t be obvious that you’re computer has been compromised.
This type of approach is constantly being revised, so always be alert and don't install anything claiming to be a 'video player update' unless you specifically went searching for it.
A friend recently asked if I knew of an app that would allow them to record phone calls on their Android phone.
The primary reason for their desire to record calls was for training purposes only.
My first piece of advice to them is to be sure they don’t violate the law as they can vary from state to state.
The very best way to avoid the legal issues is to notify everyone on the call that it is being recorded.
After testing out a few apps, I did find a free app from Boldbeast called Call Recorder that seems to do the job very nicely.
Once I installed it, a small record dot appeared in red in the upper left corner whenever I made or received a call.
If I wanted to record any calls, I simply tapped on the red dot and again at the end to stop the recording.
It then logged the caller ID, date, time & length of the call automatically and also allowed me to share the files in a number of ways.
The 'Call Recorder' app can be downloaded from the Google Play store and it's free!
If you setup a webcam for security in your home or business, you will want to pay close attention to this tip.
Several websites have launched displaying live feeds from thousand of webcams from around the world that which was made possible because of one simple error made by the owners: they never changed the default password for the camera.
Not only do these sites show the brand, default login name and password and any live streams from the webcams, it also includes approximate location information on a map.
The owners of these websites claim that they are doing it to educate the public on this common mistake.
You need to know that every hacker can get the default password for any device you have in setup in your home, so not changing the factory default dramatically increases your exposure to the outside world.
Keep in mind that any device you can access from outside your home can also be accessed by others if you make it easy.
If you do not know what devices are at risk or how to change out the default login credentials, get some help. This one is way too important to ignore!
Keeping your mobile devices charged will always be one of the biggest challenges in the current digital age.
Making sure you have the right cable and charger for each and every device usually means carrying a small warehouse of cables and wall warts, which is why I can’t wait for wireless charging to get here!
The future of truly wireless charging is something that we all are looking forward to AND one of the more interesting technologies for the technology is called WiTricity.
It started as a research project at MIT and it is slowly developing into a technology that we could see around us in the very near future.
Just think about wireless charging transmitters hidden under your desk, kitchen counters or even the console in your car.
Wireless charging for everything from your smartphone to your vehicle just by being near a charger when all of the WiTricity based products begin to hit the market.
WiTricity achieves its wireless energy through resonant energy transfer based on Synchronized Magnetic-flux Phase Coupling phenomenon; yeah I have no idea either, but I want do it.
You can learn about existing products currently under testing and the future applications for this exciting technology at http://WiTricity.com