Data Doctors Tech Tips
Tech Tips for Non-Tech People
We give quick, one minute tech tips each weekday! Join us on a radio station near you as we talk tech. It's Tech Tips for Non-Tech People! You can post questions on Facebook anytime!
Just about all of us are slaves to our email to some extend and finding ways to better manage the onslaught is one way of staying productive.
One of the ways that lots of companies are trying to manage things is by turning the inbox into a CRM tool.
CRM, which stands for Customer Relationship Management, is the primary offering from companies like SalesForce.
If you are still looking for something that will work for you, an interesting option to turn your Inbox into a CRM tool is available from a company called Streak.
It was created because of the frustration of constantly popping between the inbox and other programs to keep track of things was inefficient.
Streak, which is a Gmail add-on that is free, has specific templates for everything from sales to customer support, tracking software bugs and hiring processes.
It also includes 'snippets' which are preformatted chunks of text that can be used to quickly respond to a common interaction.
There’s also an iPhone app which allows you to use it while you’re on the go.
If you use Gmail and want help with the overload, visit Streak.com
There are many tools on the Internet that allow you to share your desktop remotely with someone else that's online.
Many of them make you install special software as the host and also requires the computers remotely sharing your screen to do so as well.
If you aren't paying attention, some of the tools can also allow the people sharing the connection to see things you didn't intended to share.
For an option that’s really easy to use, does not require you or the person on the other end to install special software and limits sharing to just websites, checkout Surfly.
It’s a great tool for demos, helping your friends and family or sharing web-based content with a small group.
The hosts mouse pointer appears with a red glow around it and those viewing can’t click on anything, so you have complete control.
It doesn't allow the sharing of video content, but when it comes to helping non-technical users with basic website related questions, it’s a pretty handy tool.
Just setup your free account and create a special link to the site you want to share and email it to your viewers. They don’t have to sign up for anything, they just click on the link you send and viola, they see you’re what's in your browser!
Give it a try at Surfly.com, that’s S U R F L Y.com
Someone recently asked me a question that at first sounded strange, but made sense after I had thought about it.
He asked if I had any suggestions for adding Bluetooth to his non-Bluetooth speakers.
While Bluetooth speakers are pretty inexpensive, the really cheap ones don’t sound great.
So if you’re like him and have a spare set of speakers that sound good or just want the ability to stream music to a home sound system from your phone or tablet, check into Logitech’s Wireless Speaker Adapter.
It’s really easy to setup device that looks like many of the streaming devices like Roku or Apple TV and has both 3.5mm and RCA audio connectors.
Stand-alone speakers must be powered or connected to an amplifier for it to work and the device needs to plug into AC power as well.
At forty bucks, it is an inexpensive way to send music from your devices to any powered speaker system you own.
I’ve posted the link to learn more at DataDoctors.com/radio
If you happen to be sci-fi fan and also love to take pictures with your iPhone, I've got an out of this world app suggestion.
Instead of creating those boring everyday images and using mindless photo editing buttons, the Alien Sky app lets your imagination run wild.
Why keep using common colorization filters to try to make your images pop when you can take them to a whole other level with awesome space effects.
The Alien Sky app lets you create futuristic images by blending in high resolution space images and vivid lens flares to all of your images.
They offer lots of space objects like planets, moons, bright suns, star systems, comets and entire galaxies to really generate conversations on all your social posts.
The app has over 150 effects which gives you complete control over other-worldly customization, allowing you to recreate alien visions and photos that will stop people in their tracks.
Now you can convert those old blasé pictures into fantastic alien-looking photos with this 99 cent app.
The direct link to the Alien Sky app is posted at DataDoctors.com/radio
For all those road warriors out there, you know that there are 2 constant issues for all your mobile devices: storage and battery power.
No matter how much storage space you might have, at some point you'll run out of space and be faced with the “what can I get rid of” problem.
And since it's constantly in use, you'll eventually end up with the low battery scenario usually when you are nowhere near a power outlet.
Both of these common issues along with some other potential benefits are the purpose for a product from Kingston called MobileLite Wireless.
It is a card reader that can attach to any smartphone, combined with a battery charger with wi-fi built-in.
It can serve as an external storage device that can also charge your devices and stream content to them as well.
It can also help you upload images to your social profiles from any standard digital camera card without having to use a computer.
It’s a pretty unusually helpful gadget for less than $50 that can expand what you can do while you're on the road.
Sound interesting? Get the link to learn more at DataDoctors.com/radio
The art of photo retouching is what allows fashion magazines to turn the ordinary into the extraordinary using expensive software programs like Adobe’s Photoshop.
Not only are they expensive programs to buy, they're pretty complicated and can take a rather long time to master.
The fashion industry has been chastised for going overboard, but there are actually those times when having basic touch up abilities can come in handy.
An app called Perfect365 provides some quick and easy retouching options on most major mobile devices, so you no longer have to wait until you get back to your computer to make adjustments.
You can use their pre-defined 1 touch cleanup or makeover button or manually touch-up any part of an image yourself.
The app can remove dark circles under the eyes, blemishes or soften skin and whiten teeth with a few taps of the screen.
Ever wanted to give yourself a facelift or nose job? Now you can do it virtually.
For an app that makes it a snap to go from drab to fab, checkout Perfect365 which is available for iPhone, iPad & Android users.
The links to download the free app is posted at DataDoctors.com/radio
A favorite web resource of mine has gotten a makeover which makes searching the web’s history a bit easier.
It’s called the Wayback Machine and it's part of the Internet Archive which has been recording the web since 1996, so you can go back in time to see what the web looked like.
They routinely take screenshots of the web and currently have over 279 billion web pages saved.
Want to see what your firm’s website looked like a decade ago?
Just bring up the Wayback Machine and type in the web site and you’ll get a timeline of all of the available screenshots.
The archived screenshots just grab home pages, so that’s all you’ll be able to see, but the update to their technology will allow more items to be archived in the future.
It’s a lot of fun to see popular tech firms like Microsoft and Apple looked like in the past!
Check it out at http://Archive.org/web
Ever noticed that some smartphone chargers seem to take longer to charge then others?
If so, you aren’t imagining things because the output power of your charger known as the amperage or even a bad cable can make a big difference.
The lower your amperage, the longer it’ll take to charge the battery.
Of course, it is always best to use the charger that came with your device, but when that isn’t possible, using a charger with the proper amperage rating is always recommended.
Usually, you need a special type of device to measure output current, but if you have an Android smartphone, there is an app that’ll make it easy to see the differences for your various chargers and cables called Ampere.
The Ampere app will monitor battery charge and drainage, temperature and overall health of the battery.
Bringing up the app while using your various chargers and cables will quickly reveal the combination that will does the best job.
Get the free Ampere app at the Google Play store: https://play.google.com/store/apps/details?id=com.gombosdev.ampere&hl=en
Passwords continue to be one of the weakest links in cyber-security and I’ve stressed extensively why it’s so important to use a different password for each of your accounts.
I have given you a lot of suggestions for tools that can manage your passwords, but it may still be overwhelming.
If that’s the case, I've got a low-tech suggestion for anyone struggling to keep track of your passwords; just write them down!
I don’t mean scribble them on a sticky note and pop it on your screen, I mean write them down & save them somewhere safe, like deep on your phone or in your desk.
Just dot use the word “password” anywhere on the document and incorporate your own form of "encryption” in the event someone discovers it.
For example, add four completely random characters or numbers at the beginning of your actual passwords, then you’ll be the only one to know to ignore them.
My point is, If your choice is to use the same password on every account or write individual unique passwords down, then write them down so you aren't totally exposed by a single data breach.
The cameras in our smartphones have become our go-to cameras because they are so good, but since they don’t fit in our hands in the same way as our point-&-shoot cameras, we can often end up with crooked pictures.
Trying to take the picture with one hand is what generally causes this problem, because it’s tough to get the phone aligned and tap the shutter at the same time.
You can fix the image that’s off kilter after the fact, but it’s too much work to commit to in most cases, so we just post them crooked.
It can look kind of artistic, but if you are taking too many crooked pictures and want some help, there’s an app for that.
An app called Orient helps you take straight pictures no matter how you are holding your iPhone because it can compensate for just about any angle by using the built-in gyroscope.
You don’t need to pay any attention to how you're holding your phone with the Orient app; just pick an aspect ratio from their options and the app does the rest.
You can align pictures horizontally or vertically and it works with both front or back cameras, so now your selfies will come out straight.
If you're using an Android smartphone or tablet, you are more likely to be interested in all of the tweaks and utilities that this platform offers.
If you're a more technical hands-on user that is used to the Windows approach to file manager, here's an app you might want to check out.
It’s called ES File Explorer and it is a very popular app for Android users that's been downloaded hundreds of millions of times already.
This useful app replicates much of the functionality in Windows, using folders that you can cut, copy, paste, move, delete, rename and allows multiple select options for faster management.
As with any utility on any system, if you don’t know what something is, don't ever delete it.
ES File Explorer can also integrate with Dropbox, Google Drive, Sky Drive and many other popular online cloud services, so pushing files to the Internet is made easy.
You can also manage other applications, stop background tasks from running and delete junk files even on your SD card.
If you are the tinkering type and have an Android phone, it’s worth checking out: https://play.google.com/store/apps/details?id=com.estrongs.android.pop&hl=en
Whenever you’ve had to do research on the web, you know that you shouldn’t take the information you find on a single site at face value.
Finding similar sites that can help you verify or possibly dispute the information you are researching is a way of validating the info, but searching for related sites can get laborious.
That is where a website called http://www.similarsitesearch.com can help in a big way.
This search engine focuses on finding sites that may be similar, related or even alternatives based on your search words, the topic or category.
Simply type any website into the search site and it’ll return a list of sites that are similar ranked by popularity.
It’s a really quick way to get a solid list of alternative resources for just about anything you are trying to do research on.
You can even help them improve the rankings by giving each suggested site a thumbs up or down based on how accurate you feel the results are.
It’s one of those awesome resources that you will love when you need, so consider bookmarking it!
There is a vital process to surfing the Internet known as DNS that plays a critical role in directing you to the sites type in your browser.
DNS which stands for Domain Name System acts kind of like a traffic cop providing your computer with directions to the sites you want to visit.
The DNS setting is usually determined by your ISP, but changing from your defaults can have several major benefits.
Not only can you increase the reliability & your speeds but if you are a parent, you can easily block adult content or malicious sites for your entire household.
A really great free service called OpenDNS is fast, very reliable, easy to get setup and it gives you complete filtering control over everything that connects to your home network.
It’s as simple as changing the DNS settings in your router and every device in your home will have improved performance and be better protected.
The link to the free versions of OpenDNS are posted at DataDoctors.com/radio
Think of your PC’s hard drive as a refrigerator, which no matter how big the storage, you will eventually fill it up.
And just as with your frig,tossing out the unneeded items is a whole lot cheaper than buying a new one.
The problem for most attempting a cleanup is that they don’t know what’s taking up the space, so they don’t know what to uninstall or delete.
First off, uninstalling unused programs is a good start, and if you have a bunch of videos or a huge music library that you no longer need, those are huge space hogs.
If you are a user of Windows, you can make it a lot easier to see whats what with a free program called TreeSize.
With Windows, the storage structure is referred to as a tree and each folder is like a branch. TreeSize will show you how much space is taken by each folder so you'll have a good idea where the space hogs reside.
But Be Careful: You shouldn’t ever delete anything unless you know exactly what it is and be sure you have a complete and verified backup before attempting to clean up your hard drive.
No matter who you are, you have probably realized that you are watching a lot more video online these days.
The king of online video is still Google's YouTube with well over six billion hours of video being watched every month.
More than 100 hours of streaming video is uploaded to Youtube every single minute of every day.
Whether you are a family with a lot of active kids or a business looking to leverage video, creating your own YouTube channel is really kind of a no-brainer.
If you're a business, creating helpful videos to attract customers is useful or your family can upload and privately or publically share your videos of everyday life.
If you aren't very tech savvy, getting your channel started may seem a bit overwhelming, but it is actually pretty easy.
Google has created an excellent educational resource that they call the YouTube Creator Academy to assist novices and emerging viral video stars alike!
You can learn how to get started or discover the 10 fundamentals to a creative strategy for your business allowing you to learn as you go.
If you've been thinking of getting started yourself, checkout the creator academy link posted at DataDoctors.com/radio
When your computer starts to run a little slow, many of you assume that means it's time to get a new computer.
If your computer is really old maybe, but there's an inexpensive way to get it running like it’s new again.
It is known as a Hybrid harddrive and it is one of the "best kept secrets" in the computer world.
There are 3 major internal components that have a dramatic impact on how fast your computer will run: your processor, RAM and harddrive.
The hard drive turns out to be the biggest bottleneck and improving this bottleneck will have a huge impact on performance.
And best of all, it's a lot less expensive than buying a new computer.
Hybrid hard drives make use of a super fast solid state memory circuit combined with an old-school magnetic drive and keep the files you use most on the much faster partition.
If you upgrade, you can use the old hard drive as a backup drive by putting it into an external enclosure.
So, before you spend a ton of money replacing an old computer, check to see if a hybrid-hard drive can save you money and pep up your system at the same time!
Weddings are meant to be a joyful experience but the days leading up to the big day are usually filled with to-dos and stress.
One of the biggest decisions is choosing what method you’ll use to create a gift registry.
The options for creating the gift registry are numerous, but just about all of them will limit the gift options to only what the site is setup to sell.
If you know of a couple that’s announced their nuptials, let them know about Zola.com; that’s Z O L A.com
Zola allows wedding couples to create their gift registry from products, services, experiences or even a honeymoon trip, but makes this site different is that the items can be from just about anywhere on the Internet.
Zola creates a single site for everything on the couple’s wish list and then it manages all the transactions in one place as well.
There is also an option to schedule delivery of all the gifts, which is critical for newlyweds that know that they are going to move or delay delivery until the get back from the honeymoon.
You can even create group gifting for more expensive items; it’s like a Kickstarter for weddings.
Zola.com is a modern customizable gift registry that can do it all for the engaged couple.
The initials "PDF" stands for 'Portable Document Format' and it is the de facto standard for publishing documents and forms.
The problem is that when you download a web-form, you have to print it, fill it out by hand and then scan and email it back, fax it back or send it via snail mail.
While you can install programs that will provide the ability to electronically fill out the form, it's a bit much, especially for those that only need it once in a while.
The next time you find yourself needing to fill out a PDF form, checkout a web tool called PDFescape.com.
Because it is a web based tool, there is nothing to download and install, so you can fill out and modify forms whenever you want from any Internet connected computer.
All you do is upload your PDF to the site and fill in the existing text boxes or use their 'Text' tool which allows you to add text anywhere on the form. When you're done, just save the updated form on your computer so you can email it back.
http://pdfescape.com is worth bookmarking!
I’ve discussed many travel apps over the years, but when the big boss, better known as my wife tells me she’s found the ultimate travel app, I paid attention.
She's always been the most detailed trip-planning person I have ever seen work so my many past app suggestions have never impressed her.
Trip Rider is an app that appears to have cut through the noise and actually has my in-house travel agent proclaiming its greatness.
The app helps you store and track every single detail of your adventures in a single place and is very flexible, so you can easily make changes to your itinerary without having to start all over.
By adding quick notes before, during & after your journey, the app also makes it easy to create journals of your adventures.
It even incorporates a virtual-wallet for all those critical documents that you need, like ID cards, passports and credit cards.
Even if you aren't a hard-core travel fanatic, you should look into the checkout http://triprider.com app, which is currently available for iphone users only.
Incorporating long and complex passwords unique to each of your online accounts is a critical part of protecting your personal information.
But trying to remember all those complex passwords is virtually impossible, so using a password manager to help you stay safe is essential these days.
If you're still searching for a management system that works for you, take a look at features of http://RoboForm.com.
RoboForm is not only a solid password manager program, it can help you fill out online forms with your recurring information, which can be a big time saver especially for online shopping.
Another great feature is the batch login option which can automatically log you in to the three or four of the sites that you use everyday, all with one click.
As with all password managers, once you get it setup, all you need to remember is one password for your Roboform account to sign into all your online accounts.
The basic features are free and there are optional mobile apps that you can buy at RoboForm.com
Think of the many ways we use to communicate with the mountain of contacts we have in our smartphones.
E-mail, Phone calls, text messages, Twitter, Facebook's Messenger, WhatsApp, Instagram, Skype and the list continues on.
With that, we have to decide which method of communication is best for each of your contacts and then manually go to the appropriate app.
Well, there's good news for Android smartphone users because there's a really good solution to this ongoing communication problem.
An app called Drupe, that's spelled D R U P E, presents all your contacts along with your various communication apps on one central screen.
You use the Drupe app by dragging your contacts over to the communication app that is best for reaching them...it’s a much more efficient way to go.
It also works with calendars, reminders, Google Maps and even some payment systems like Venmo and Paypal.
This approach makes more sense these days since communicating with your contacts requires so much more than basic messaging.
Checkout this Android app at http://www.getdrupe.com