Data Doctors Tech Tips
Tech Tips for Non-Tech People
We give quick, one minute tech tips each weekday! Join us on a radio station near you as we talk tech. It's Tech Tips for Non-Tech People! You can post questions on Facebook anytime!
If you’re an avid Facebook user, you may want to checkout a new tool that was recently released called Say Thanks.
It lets you quickly create a personalized ‘Thanks for being a friend’ video for anyone you’re connected with on Facebook.
It presents you with a collection of images that you’re both tagged in and a couple variations of the thank you video.
All you do is pick a video template and the items you want to include and the tool takes care of the rest.
It randomly places photos and posts in the pre-made templates and then allows you to preview the video.
If you don’t like the images that are being used, uncheck them and add others to replace them.
Once you’re happy with the video you can share it with your Facebook BFF with a couple clicks of your mouse.
It’s a clever way to use old memories to help people stay connected.
Try it for yourself at Facebook.com/thanks
Don’t you hate it when your computer takes forever to shut down ?
While the temptation to hit the power button to force it to shutdown is understandable, it’s a really bad idea.
Your pc creates lots of temporary files as a normal course of operation that are tagged for deletion when you tell it you’re all done.
Windows has an extensive housekeeping process that gets performed whenever you tell it to shut down, reflected by the flashing of the hard drive light on your computer.
Not allowing it to finish can fill your hard drive with junk.
When a computer starts to get low on disk space, it can dramatically impact the performance.
So, if you’ve done this a few times in the past, you can track down the junk files and get rid of them with the built in Disk Cleanup utility.
This is one of those times when patience is a virtue and a benefit.
By the way, you Mac users should follow the same rules to keep things running smooth.
If you’re an Apple user, you may have noticed lots of scary security stories about Wirelurker and Masque attacks.
Both of these exploits use an infected Mac computer to exploit any iPhones or iPads that connect to the infected computer’s USB ports.
So is it time to install antivirus software on your Mac computer?
The answer really depends upon the behavior of the users of the computer as Apple started providing basic antivirus protection back in 2009.
If you keep OS X updated and stick to getting your apps directly from Apple, you’ll be in good shape.
If you have younger users that aren’t afraid to try anything on the Internet, the extra protection from a third-party security program may be a good idea.
Whether you install antivirus software or not, it should be obvious to all Apple users that the days of saying “I have a Mac so I don’t have to worry” are over.
If you’re connected to the Internet, you’re a potential target no matter what you use, so act accordingly!
Google Earth has always been a wonderful tool that allows you to explore any part of the globe from the comfort of your home or office computer.
Well, it’s even more interesting with a project that combines the Google Earth Engine with annual landsat images in a time lapse that stretches from 1984 to 2012.
This means you can select any region of the planet and see how it’s changed over nearly 3 decades.
You can see the incredible growth of Las Vegas, the deforestation of the Amazon or the expansion of the famous coastline of Dubai with their preset sites.
Once you’re in there, you can type any destination you want to see; where you live, where you were born and watch the timelapse for that area over the 28 year stretch.
You can zoom in and out and go year by year for an eye opening presentation of just how much the earth has changed in such a short period of time.
I’ve got the direct link posted at DataDoctors.com/radio.
If you’re a really small business that needs to occasionally invoice your customers, you’ve probably found that most of the options available are either too complex or too expensive.
Creating invoices, estimates and purchase orders shouldn’t be rocket science and a company called Invoice2go may be a good fit for micro businesses.
The platform works on phones, tablets and computers and syncs all your documents across all your devices.
You can create customized invoices with your logo or create a logo if you don’t have one for a professional presentation.
The system can also help you track your receivables, expenses, time on a job and allows customers to sign estimated and invoices right on your mobile devices.
You can use the free trial version and create up to 3 invoices to test the system out. If you like what you see, it starts at $49 a year for up to 100 invoices.
It works on both Android and iOS devices; if you want more info, go to invoice2go.com, that’s Invoice the number 2 go.com
If you travel much, you often run into Internet access that’s a bit limited in speed.
On airplanes, hotels & coffee shops, you’re generally sharing a small pipe with lots of other users.
Airplane wifi in particular can be very challenging with all of the rich content thats common on most websites.
You can optimize your browser for slower connections, but that requires you remember to switch it back or create a second profile.
To reduce the hassle, I prefer to use the lesser known Opera browser whenever I travel.
It has a special feature called Opera Turbo that optimizes content on their servers before you get it to reduce download times.
It also automatically blocks Flash content unless you click on the item, which further reduces the load.
If you’re on a really slow connection, you can also tell it not to load any images to further increase the speed.
I’ve got the link to Opera and lots of other suggestions posted at DataDoctors.com/radio
If you have a security webcam setup in your home or business, you’ll want to pay close attention to today’s tip.
A new website recently launched showing live feeds from thousand of webcams around the Internet that it was able to access because of a simple error made by the owners.
They never changed the default password for the device.
Not only does the site show the brand, default username and password and live stream of the webcams, it also includes a map with the approximate location.
The owners of the site claim that they put the site together to educate the public on this common danger.
Every hacker knows the default password for every device you have in your home, so not changing them increases your exposure to outside access.
Remember, any device you can access from outside your home can be accessed by unauthorized users if you make it that easy.
If you don’t know which devices are at risk or how to change default settings, get some help. This one is too important to ignore
If you’re an Apple user, you may have heard some disturbing news last week about an exploit in China referred to as the Wire Lurker.
The malware snuck into Mac computers hiding in pirated versions of popular apps like Angry Birds and then compromised iPhones when they were connected to the USB ports.
The good news is that Apple has rendered this exploit useless; the bad news is, it signaled a new focus on Apple users as targets that’s likely to increase.
For the time being, if you stick to getting your apps and software from Apple directly, you can avoid this type of threat, but don’t take security lightly.
It’s becoming even more important that you keep your Mac computer updated as it’s now a potential attack vector for your phones and tablets as well.
Don’t ignore those update notices from Apple that appear in the upper right corner any more.
Is it time to consider installing antivirus software on your Mac computer?
I’ll address that in an upcoming tip.
Every parent dreams of raising the next Bill Gates or Mark Zuckerberg whenever they see their child navigating technology with the greatest of ease.
If you want to see if they really have an interest in computer programming, show them hopscotch.
Not the sidewalk chalk game; the free iPad app that makes creating games, animations and interactive programs easy for anyone.
Your kids can learn the basics of computer programming without knowing how to type because Hopscotch is a visual programming platform.
They can create their own programs by dragging and dropping blocks of pre-written code.
Let’s face it, computer science skills are pretty valuable and if your child happens to enjoy creating things, the Hopscotch app could be the start of something amazing.
Even adults that have a passing curio sity in programming can learn lots from this simple to use app.
You don’t have to be a nerd to work with code, so give it a try at https://www.gethopscotch.com and don’t forget to invite me when your child’s company goes public!
Polls are a great way to get market intelligence on just about any subject, but they can be expensive to conduct.
If your polling needs aren’t too sophisticated, a new free social polling network called Pyne may come in handy.
Pyne is an app based system that makes it very easy to ask or answer questions of random users on the network.
You can create yes/no or multiple choice questions and target specific groups by gender.
If you use Facebook to sign up, you can also limit the poll to just your Facebook friends.
When poll questions are answered, they’re tabulated in graph form. The results are also shared immediately with those that answer.
I tested it with a simple question about antivirus programs and got over 25 responses in a matter of minutes.
Pyne isn’t going to replace in-depth professional market research, but if you want quick feedback on something, give it a shot.
Pyne is spelled P Y N E and available for iPhone and Android smartphones.
I was recently asked by a friend if I knew of an app that would allow him to record phone conversations on his Android phone.
His primary reason for wanting to record calls was for training purposes
My first bit of advice to him was to be sure he didn’t violate wiretapping laws as they vary from state to state.
The best way to avoid issues is to always notify everyone on the call that it’s being recorded.
After testing a few apps out, I found a free app called Call Recorder that did the job quite nicely.
Once it’s installed, a small red record dot appears in the upper left corner whenever you make or receive a call.
If you want to record the call, simply tap the red dot and when you’re done, tap it again.
It logs the caller ID, date, time and duration of the call automatically, and allows you to share the file in a number of ways.
Call Recorder from Boldbeast can be downloaded from the Google Play store.
PDF stands for Portable Document Format and it’s become a standard for publishing forms.
But when you download a form, generally you print it, fill it out by hand and then you have to scan, fax or send it back via snail mail.
You can install special software that’ll give you the ability to fill out the form electronically, but that’s a bit of a hassle, especially if you only need it on occasion.
The next time you need to fill out a PDF form, give a sight called PDFescape.com a try.
Because it’s a web-based app, there’s nothing to install, so you can edit and fill out forms whenever you find the need from any computer you own.
You simply upload the PDF you want to work with to the site and either fill in the pre-defined text boxes or use the Text tool to add text anywhere on the form and save the filled out form on your computer to email it.
Thermal imaging cameras are able to detect infrared light in complete darkness, so you can see things thermally.
We’ve seen a recent increase in devices that can turn your smartphone into a thermal imaging camera but most of them are pretty expensive.
But now, for $200, you can turn an iPhone or Android smartphone into a camera that can see in the dark with the Seek Thermal camera.
The 3 inch device plugs into the power connector on most smartphones and allows you to take still photos or a video in the dark.
The images are very low resolution, so they’re grainy, but if you want to see if something is lurking in your backyard or in a dark alley, the Seek Thermal camera can do the job.
Thermal imaging can also let you can see where pipes are clogged, hot air is escaping around your house or check the surface temperature of just about anything.
If you’ve been intrigued by this technology, but didn’t like the pricetag, checkout Seek’s device at http://thermal.com
One of the more exciting areas in the technology world for me is in the Internet of Things.
Connected gadgets like thermostats, smoke detectors, lighting systems are making do-it-yourself home automation both affordable and easy to use.
One of the more interesting gadgets in the home security arena is a device called the Canary.
It’s an intriguing approach to home security because it doesn’t require you to install sensors all over your house.
The Canary is a single device that has a number of sensors that you place in a central area of your home. There’s nothing to install, just plug it in and connect it to your wifi.
Canary monitors motion, noise, air quality, temperature and humidity and learns the rhythm of your home so it can be smart about alerts.
When it senses something unusual, it notifies you with the option to watch a live HD video stream on your phone to see for yourself.
Canary was crowdfunding project last year and is slated to start shipping soon. Check it out at http://canary.is
Twitter is an amazing communication tool, especially for businesses, but it continues to be one of the most misunderstood social networks for the uninitiated.
As with any social network, if you don’t really have a strategy, it’s not likely to create much value.
Evaluating who’s following you on Twitter can help you unlock potential value and SocialRank.com makes it easy to do.
SocialRank is a free tool that can provide some intelligence into your most valuable, most engaged and the best followers.
Twitter is for the most part a popularity contest and understanding who’s popular that’s following you can help you strategically extend your conversations.
Location can be a big factor, depending upon the business you’re in, so SocialRank allows you to filter followers by location.
You can also filter your followers by a keyword in their bio, making it easier to connect with others based on their backgrounds.
If you’ve never really thought about connecting with those that are already following you on Twitter, give https://www.socialrank.com a try.
The recent hype over Apple Pay may have created the impression that it’s about to take over the mobile payment world, but it has some significant challenges ahead of it.
For starters, the 225,000 merchants that allow you to use Apple Pay represents a tiny fraction of one percent of the over 9 million retail outlets in the US.
Since Apple Pay only works on their latest devices, a very small percentage of the smartphone carrying crowd can even use the service, so it’s the classic chicken and egg scenario.
Unless Apple decides to make the payment system available to Android users, which is highly unlikely, almost 60% of smartphone users will never be able to use it.
If you are one of the millions that upgraded to an iPhone 6, a new app from MasterCard can help you find retailers that accept Apple Pay near you.
The MasterCard Nearby app is actually available for iPhone, Android and Windows Phone users that want to locate contactless payment terminals wherever you go.
Managing your e-mail is likely to be one of the biggest tasks you deal with on a daily basis.
Lots of companies have tried to find new ways to better manage the inflow, but you have to think they way they do in order to make use of the tools.
Now you can add Google to the long list as they are currently rolling out a new option called Inbox.
If you’re a Gmail wizard, you probably won’t have much interest in this new tool, but if you pretty much let your e-mail manage you, Inbox may be of value.
Inbox will automatically bundle things like promos, purchases and travel in their own silos and provide highlights so you don’t have to actually open a message to get the info you seek.
You’ll also see reminders integrated with your messages as well as a snooze feature for both messages and reminders among other features.
Inbox is currently available on an invitation only basis. You can learn more and request an invitation at http://www.google.com/inbox
Hackers have long used common data files like Microsoft Word and Excel to infect victims, generally through e-mail.
By now, it’s been drilled into your head not to open documents and spreadsheets that come as e-mail attachments unless you’re absolutely sure of the source.
Well now you need to add another popular Microsoft product to the watch list: PowerPoint.
Microsoft is warning of a vulnerability in Windows that would allow a malicious Powerpoint file to fully exploit your computer.
They’ve also determined that this exploit is actively being used, so be on the watch.
They’re working on a patch, but in the meantime, they’ve posted a temporary fix online.
Frankly, I stopped using Powerpoint years ago and prefer the free online tools from Prezi.com...that’s spelled P R E Z I
Not only is it a safer way to share presentations, the templates and built in animation make your information more interesting to view.
I’ve posted the links to both the temporary fix and Prezi at DataDoctors.com/radio
I can’t believe you got caught doing that on video...have you seen this?
That’s an example of a social engineering trick that continues to be used to dupe people via email and social media.
The idea is to get you so worked up over what might be in the video that you let your guard down.
When you get to the site that has the alleged video, you’ll be told that you need to update your video player or add something called a CODEC in order to watch the video.
In your hurry to see this incriminating video, you allow these items to be downloaded and installed into your computer and bingo, you’ve just become their next victim.
Tricking you into installing their malicious software allows them to do just about anything they want and it won’t even be that obvious that you’ve been compromised.
This tactic is on the rise again, so be alert and never install any type of video player update that pops up on your screen.
You may start hearing about Windows 10 as Microsoft begins another development cycle and wonder what happened to Windows 9.
According to Microsoft, they want to let the world know that the next version of Windows will not be an incremental update to Windows 8.
Windows 8 has had such a tough time with both consumers and businesses that Microsoft claims it’s taking a much different approach this time.
At the moment, Windows 10 is a development project, so unless you’re a developer, steer clear of any download offers.
Even when Windows 10 goes into its ‘beta’ phase, avoid installing it.
Whenever you see beta on any program, it’s essentially telling you that the product isn’t done yet and that you’ll be a guinea pig if you install it.
The best estimates so far is that Windows 10 will initially launch in late 2015, so it a long way off.
But now when you hear about Windows 10, you don’t have to wonder what happened to Windows 9, because now you know!
If you spend time in the outdoors as much as I do, you’ll often find yourself in the middle of nowhere without any sort of cell signal.
For the most part, that can be a good thing, but there are times when you’d like the safety net should you get lost or need help.
A new device called goTenna offers an option for communicating with others when your phone has no service.
It allows you to send and receive messages and share your GPS location with others that also have the device. The range can span 1 to 50 miles, depending upon the terrain.
A setting like a ski resort for instance, would likely provide better range than an urban setting with lots of tall buildings.
I just came back from a big music festival where having goTenna would have been a much more reliable way to communicate with friends because the cellular networks where jammed with traffic.
If you want to learn more, visit goTenna.com for all the details.