Data Doctors Tech Tips
Tech Tips for Non-Tech People
We give quick, one minute tech tips each weekday! Join us on a radio station near you as we talk tech. It's Tech Tips for Non-Tech People! You can post questions on Facebook anytime!
Getting information published on the Internet is getting easier for non-technical users, but it can still be an overwhelming exercise in futility if you pick the wrong tool.
What if I told you that I have a free tool that anyone can use to publish a single web page in less than one minute?
I mean, no signing up for an account, not special tools to download, no domain registration needed…I mean click, type, publish!
Pen.io has been a hidden gem on the Internet that is totally embracing the Keep It Simple Silly approach to publishing a web page.
If you’re having a party, yard sale, fund raiser, company event or just need a simple way to get information posted on the Internet, Pen.io is your solution.
Want to publish your poem, random thoughts, memories of old friends, announce a new child or share notes with your classmates, Pen.io can make it happen in seconds.
Just pick a URL, assign it a password and you are off and running.
I’ve posted an example page that I created in less than 60 seconds and a link to give it a try for yourself at DataDoctors.com/radio
My example page: http://ddrtest.pen.io
Create your own page: http://pen.io
The Heartbleed bug was one of the worst vulnerabilities in history because it impacted virtually every user of the Internet. Over a half a million websites were exposed to this major security flaw.
This coding error was discovered to have been in existence since 2011 so that means malicious access to your usernames and passwords has been possible for that long.
Based on this discovery, you heard from every corner of the Internet that you should change the passwords for all your online accounts in order to protect yourself.
Well a recent survey by the PEW Research Center revealed that less than 40% of Internet users actually took the time to secure their online accounts.
If you’re one of those that didn’t make any changes, what you need to understand is that your compromised data will be sold around the Internet for years.
Just because nothing happened to you in the wake of the discovery does not mean nothing will happen to you down the road.
The only way to ensure you never get bitten by the Heartbleed bug is to change your online passwords now.
If you’re looking for guidance on password management, I’ve posted a link at DataDoctors.com/radio
I recently wrote an article on the dangers of using images you find on the Internet on your blog or website that has generated a tremendous amount of feedback.
It’s obvious that many people didn’t realize that they were infringing a copyright when they innocently posted an image on their website.
If you don’t want to get tangled up in an expensive legal proceeding, take a few minutes to review all the images on your website or blog.
If you don’t know where they came from, I highly recommend you remove them and find legal images to avoid an expensive mistake.
Getty Images recently opened up a large library of images that they allow you to embed on your site for free as long as you follow their posted guidelines and instructions.
There are also images that fall under a Creative Commons license that the owners allow to be used for free for certain types of uses.
Or if you want to play it safe, you can purchase images for a couple of bucks each at sites like BigStockPhoto.com.
If you missed by advice column on this very important subject, I highly recommend that you or anyone in your organization that’s responsible for online images read it...the link is posted at DataDoctors.com/radio
Remotely accessing your computer is nothing new, but most of the great free options have become pay services.
If you’re looking for a free option that’s really flexible, take a look at Chrome Remote Desktop from Google.
Unlike some other tools, you don’t have to be a rocket scientist to set it up. You just add the option to any Chrome Browser on any computer that you want to remotely access.
Once it’s setup, you can use any Windows, Mac or Linux computer to remotely access your computer as if you were sitting in front of it.
You can even remote in with Chromebooks and Android tablets and smartphones.
That means, in a pinch, I can remote into one of my computers from my smartphone anywhere in the world to grab a file that I need.
An app for iPhone and iPad users is under development, so this is one of the most comprehensive, easy to use options available and it’s completely free.
It only takes a few minutes to setup, so if you’ve been looking for a solid free remote access solution, I highly recommend you take a look at this one!
I’ve posted all the links at DataDoctors.com/radio
Chrome Remote Desktop Add-on: https://chrome.google.com/remotedesktop
Chrome Remote Desktop for Android: https://play.google.com/store/apps/details?id=com.google.chromeremotedesktop
I’m a digital photography fanatic that also takes a lot of spontaneous video with my smartphone.
When I only capture video of a specific event, my wife gets made because she can’t use it in her picture books, so I had to find a solution.
Some smartphones like the Samsung Galaxy S4 have the ability to shoot video and take a picture at the same time, but if you use an iPhone you have to get more creative.
Rather than trying to grab a screen capture of a paused video, checkout an app called Vhoto; that’s spelled V H O T O.
Vhoto allows you to shoot new video or pull up a video from your gallery and find the best frames that can be used as a picture.
Instead of having to scan through the video looking for pictures, Vhoto presents you with the best frames just by clicking the Find Photos button, so all you have to do is choose the one you want.
It’s really great when you have video of your kids at a sporting event, because you can extract action stills right from the video.
Sound interesting? The link is posted at DataDoctors.com/radio
Facebook recently held it’s F8 developer conference where an announcement was made for a new feature that has been long overdue.
In the near future, you’ll start to see an anonymous Facebook option to log in to third-party apps and websites that makes it easy to to sign in undercover.
The idea is to allow you to test out new apps or web services without having to share your Facebook account data; think of it as a stealth mode for using Facebook logins.
Another improvement will be when you do login with your Facebook profile, you’ll see line-by-line what the app or site wants to access and turn off whatever you aren't comfortable with instead of the all or nothing options you have today.
These new features will take a while to roll out and will require the developers to implement them so it will happen slowly and on a case-by-case basis.
Facebook’s goal is to become your primary access system for the Internet and this certainly makes it more feasible.
It won’t do much good for what you already use, but it will give you lots of control over your future interactions so keep an eye out for it!
Some people seem to have a built-in alarm clock that gets them up in the morning without any trouble while others struggle mightily every morning.
If you or someone you know is in the struggle camp, an alternative to the traditional snooze button may be the answer.
Several apps have been developed for your smartphone that will only turn off the alarm after you solve a puzzle or answer a math question correctly.
The idea is to force your cognitive skills to get involved in the waking process instead of the mindless motor skill of tapping a snooze button.
These apps have all the standard features of an alarm app that allow you to wake to music or set multiple alarms, with the option of having to solve a puzzle.
For iPhone users, checkout the free app called Morning Worm that claims you’ll wake up the first time, every time.
For Android users, checkout Puzzle Alarm Clock which is also free via the Google Play Store.
If you’re looking for a new way to start your day on time, I’ve got the links to both of these apps posted at DataDoctors.com/radio
Today’s tip starts with some geek speak. MOOC and I don’t mean the deragotary word used in a Scorsese movie, I mean M O O C.
It stands for Massive Open Online Course and it refers to the explosion in online education from private colleges to Harvard and MIT.
Technology has made it possible to become educated on just about any subject you’re interested in from just about any device you own.
For instance, Apple users can use an app called iTunes U to choose from more than 750,000 free lectures, videos, books, and other resources on thousands of subjects from Algebra to Zoology right from their iPhone or iPad.
A website called MOOCtracks.com has built a comprehensive directory of MOOCs from organizations around the Internet.
What started as an outreach for higher education has exploded into an amazing resource for anyone seeking education, in virtually any subject taught in schools.
If you’re a corporate trainer, you may find MOOCs and invaluable resource for advancing the education of employees or if you’re just the curious type that likes to learn new things, MOOCs are worth investigating.
I’ve got the links to get you started posted at DataDoctors.com/radio
iTunes U: https://itunes.apple.com/us/app/itunes-u/id490217893
The major wireless carriers are locked in a heated battle to try to win your business with some pretty sensational offers these days.
But a good deal means nothing if the data and voice service in your area is spotty, so before you decide to jump from one carrier to another, do some homework.
A fantastic resource that allows you to evaluate the four major networks, Verizon, AT&T, T-Mobile and Sprint in your neighborhood is located at http://rootmetrics.com.
Start with the city you live in to get an overall performance rating that includes indexes on reliability and speed as well as data, call and text performance so you understand the strengths of each network.
The best feature of the Rootmetrics site is when you click the CoverageMap. You get a detailed map of where call quality is good or bad, where data is fast or slow and whether you can expect to get 4G LTE service in your neck of the woods.
There’s even a mobile app that allows you to run reports wherever you traverse to add to the database.
If got links to all the Rootmetrics resources posted at DataDoctors.com/radio
Find your city reports: http://www.rootmetrics.com/us/rsr/usa-metros?z=united-states
Explore the Coverage Map: http://webcoveragemap.rootmetrics.com/us
Mobile apps: http://www.rootmetrics.com/us/products/coveragemap-mobile-app
Augmented reality apps that superimpose information over your smartphone camera screen are all the rage.
One of my favorite uses for augmented reality is the real-time translation of foreign words, whether on a restaurant menu, a street sign or a sign in a museum.
When you travel abroad, knowing what key words mean can make all the difference in what you eat or whether you get lost or not.
One of my favorites for real-time translation is an app called CamDictionary because it’s so much faster than looking words up the old way.
Simply open the app, point the camera at a word and tap the screen to get it translated in one of 54 languages.
It basically turns your camera into a dictionary to translate any word you point at.
CamDictionary can’t translate entire sentences at once, so it’s far from a complete translation, but if you can understand one or two words, you feel more confident.
CamDictionary’s base app is free for both Android and iPhone users, so if you are planning a trip abroad anytime soon, make sure you have this app before you leave!
I’ve got the links posted at DataDoctors.com/radio
When you’re having trouble getting a website to load, sometimes the problem is your equipment and sometimes it’s the website that’s having the problem.
The next time you’re having an issue getting a website to load, before you spend any time troubleshooting your own equipment, take a second to make sure that the website you’re trying to access is working for others.
A website called IsItDownRightNow.com can quickly give you some information to help you determine is it you or is it them.
Not only can they tell you if the website is down or up, they can tell you what the response time is and for major sites, a recent history of their availability.
If the site has been verified to be up, it gives you troubleshooting tips so you can try to figure out why everyone else can access the site, but you can’t.
If lots of other people are having issues with the same site, you’ll see their comments posted towards the bottom so you’ll know not to waste your time.
If a site is down, they try to provide a list of similar sites so you might be able to get the information you desire from an alternative site.
IsItDownRightNow.com, bookmark it!
We all seem to have a love hate relationship with our technology and gadgets because they keep us productive and entertained, but make us slaves to the machine at the same time.
Let’s face it, we feel naked and uncomfortable if we become separated from our smartphones and can’t check our email or social networks.
If I just described you or someone you know, maybe it’s time for a digital detox to create some balance in your digital life.
A friend of mine was raving about an unplugged retreat that he took amongst the redwood trees of northern California with an organization called Digital Detox.
Just imagine, no technology, no clocks, no screens and no networking...just an opportunity to get recharged and refocused without the stress of your technology.
DigitalDetox.org has device-free events, workshops, retreats, summer camp for adults, corporate training and can help you bridge the gap between disconnecting and connecting in the real world.
If you haven’t been able to figure out how to take a step back from the fast-paced existence of the digital age, maybe something you see at http://TheDigitalDetox.org will give you the motivation to truly disconnect.
We all love our pets and most of us treat them like humans on many occasions, but since they're not human, they can’t tell us what’s wrong when they’re sick.
Taking fido or fluffy to the vet is the obvious first choice, but when that’s not an option, PetMD.com might be able to provide some insight.
PetMD is the most comprehensive website for pet health, nutrition care and feeding that I’ve ever visited.
They have everything from symptom checkers to a complete health library to an explanation of veterinary terms.
If you’re experiencing strange behaviors, you can scan their well designed emergency section to try to determine what’s at the root of your pet’s discomfort.
PetMD isn’t just for urgent health issues, they have lots of great information on breeds, proper care and feeding and can even help you find a name for that new puppy or kitten.
Ever wonder why dogs eat grass or what to do when you discover a lump on your dog? PetMD has the answers.
By the way, PetMD isn’t just for cat and dog owners. If you’re a pet ower of any kind, PetMD.com is a great resource to add to your web bookmarks.
The internet and mobile apps are changing the way we do just about everything.
Now you can include finding someone to run errands or do odd jobs around the house or office with a website called TaskRabbit.
The aim of this web service is to connect those that have tasks with those that are nearby and willing to do those tasks.
You start by describing your task along with when and where it needs to be done.
You can decide what you're willing to pay or ask for bids to start getting offers from Taskrabbits.
If you have virtual tasks like vacation planning, research or proofreading, your Taskrabbit live anywhere.
Once you pick your Taskrabbit, you only pay when the task has been completed to your satisfaction.
Taskrabbits all have to go through a vetting process that includes a background check and reviews by others are also posted to help you decide who to hire.
If you’re a company looking for a temporary workforce for a specific project, you might find this network useful.
If your to-do lists are getting out of control, see if the taskers at TaskRabbit.com can lend a hand!
The weekend’s right around the corner and today’s tip is for your next house party!
Creating a playlist for your party can get to be a hassle and time consuming, so why not make it part of the party with an iPhone app called Party DJ.
Party DJ is a music queuing app that allows your guests to help pick songs and vote for the ones they like the most.
The songs with the most votes move up the playlist and get played sooner, so it’s a form of musical democracy that’s engaging and fun.
The host app costs 3 bucks but the guest app or a website allows your guests to pick songs and vote from your music library is free.
Just plug your iPhone or iPad into a set of speakers or use Airplay to connect and get the party started.
Everyone can pick songs and vote for them but only the host can skip or delete tracks, so you stay in control of the music.
Party DJ even allow your friends to add songs from their libraries to keep the party hopping.
I’ve got the link posted at DataDoctors.com/radio
The Internet is an awesome place to find just about any information on just about anything you need help with.
But sometimes you really need to consult an expert when you’re trying to pull off an amazing dinner party or a do it yourself project around the house.
Based on that concept, Google launched Helpouts last year that leverages live video on their Hangouts platform with experts in virtually every anything.
Some of the Helpouts are free, but most of experts charge by the minute or have packages in 30 minute or one hour segments.
Want rock guitar lessons? Matt charges 45 cents per minute. Want personal instructions on how to use your camera and edit the images afterwards? Brian charges $15 for 30 minutes.
You can get Helpouts in Art and Music, cooking, technology, education, fashion, fitness, health, as well as home and garden.
If you’ve got a webcam and a Google account, you’ve got everything you need to either ask for or offer Helpouts. Could be an easy way to make some extra money sharing your knowledge!
Sound intriguing? See how it all works at Helpouts.google.com
Reality shows that incorporate some form of makeover seem to be all the rage, but most of us would rather not become a national spectacle while doing so.
If you’ve ever thought about some radical new hairdo, a complete change of makeup or want see what you’d look like with blue contact lenses, have I got a site for you!
Taaz.com, that’s spelled T A A Z.com has an amazing virtual makeover system that’s simple to use and generates amazing results in minutes.
Simply upload a picture of yourself and start experimenting with your skin, lips, eyes, hair and even accessories.
If you’ve always thought that a certain celebrity had the look that you want to emulate, you can get their complete look on your face with the click of a button.
There are even Halloween ideas so you can see what you would look like as the Mad Hatter, a character from Avatar or see which Lady Gaga look fits you best.
While this site is clearly setup to assist women in making decisions on specific brands of makeup, you fellas can use it for more subtle makeovers too.
Microsoft recently released an update to an update to Windows 8 that’s actually really helpful for anyone that’s been struggling with the user interface.
In a clear signal that they are trying to get older Windows users to warm up to their newfangled look and feel, Windows 8.1 Update adds lots of keyboard and mouse features for all of us that don’t have a touch screen.
If you updated your Windows 8 system to Windows 8.1 a while back, you shouldn’t have to do anything to get the update, unless you turned off the automatic update.
This update isn’t just about keyboard and mouse features, it’s also an important step in making sure that you get future updates.
Microsoft is requiring anyone that has Windows 8.1 to get this update in order to continue to get security updates.
You want to make sure you have this update installed before mid May so you keep getting security patches and feature updates for your computer.
I’ve posted instructions for making sure your automatic updates are turned on and a video that shows you the new features that come with the update at DataDoctors.com/radio
Let’s start the week off with a productivity tip for all of you that use Google Docs.
A recent addition to the Google Docs and Sheets platform is called Add-ons and it’s truly a hidden gem!
You can add features like Avery Label Merge or e-mail merge with Mailchimp accounts as well as an add-on called Hello Sign for digital signatures.
Want to create a quick table of contents in the sidebar from your documents? There’s an add-on for that! Need to send a fax? There’s an add-on for that too!
Charts, mindmaps, flowcharts and music notation are just the beginning of this new evolution of Google’s free online alternative to Microsoft Office.
To access the available add-ons, just open a document or sheet and click on the Add-ons menu towards the top right and then on Get Add-ons.
Once you install an add-on, it’s available across all your documents and spreadsheets, old or new.
There are lots of interesting options that’s bound to grow as more developers jump into the pool, so make sure to check back on a regular basis to take advantage of these awesome free tools!
One of the most common questions that I’ve gotten over the years, is where can I send my employees to get software training?
Us old timers immediately think about a class or a book to learn what we don’t know, but that’s just not the way to learn these days.
The web allows for a much more interactive and visual way to learn and one site that has a comprehensive online library of easy-to-follow tutorials is Lynda.com.
They have nearly 2500 video courses that range from the most common programs like Word and Excel to 3D animation and virtually every web language or program being used today.
The tens of thousands of training videos are broken up over beginner, intermediate and advanced levels and even offer videos with close captioning.
Lynda.com is a subscription service that starts at $25 per month for unlimited access to their training videos.
They also have mobile apps, so you can watch courses on laptops, tablets or smartphones and switch back and forth without losing your place.
If your business is looking for an inexpensive video training system http://lynda.com is worth taking a look at!
If you’re a collector of anything, coins, stamps, baseball cards, you know that cataloging your collection is a labor of love.
If you catalog your collection in the traditional way, you probably have a book or spreadsheet that you have to refer to when you want to add to your collection or trade something you have multiples of.
If you’re looking for an easier way to interact with other collectors that might want to trade, buy or sell items in your area of interest, checkout a website called Colnect.com.
Colnect is an online community of collectors of everything from beer coasters to video games that allows you to easily manage your own personal collection and interact with other collectors.
You can post items that you own, items that you have available to swap or items that you would like to acquire. The system allows you to find best matches for a swap because it can quickly find another collector that’s a good trading candidate for you.
It’s got almost 70,000 collectors in 219 countries, so it’s a serious marketplace for traders of lots of collectables.
I’ve got the direct link posted at DataDoctors.com/radio