How do I synchronize data and contacts?

Posted By : Ken Colburn of Data Doctors on January 1, 2001

Question

I have various devices, such as a Palm Pilot and laptop as well as my office and home computers that all contain contact information and data that I need to keep synchronized. Is there a simple way to keep track of all my changes and update all of my devices?

-Jon

Answer

This question was answered on January 1, 2001. Much of the information contained herein may have changed since posting.


Your question may make you sound like some kind of super geek to some, but I am running into more and more business people that seem to have this same problem Most corporate environments use Microsoft’s Outlook program as the primary calendar, address book and e-mail application, so most synchronization tools are built around it as well as the Palm line of PDA’s (Personal Digital Assistants).

Many synchronization tools are included with most PDA’s but they generally only synch information with one other source.

I prefer to port as much of my needed information out to the Internet so that it is available to me wherever I may be and reduces my reliance on any given machine Web based synchronization tools are plentiful and very handy.

Let’s say that you use Microsoft Outlook and a Palm Pilot and you want to synch them and make the information available to you via any Internet-connected computer I would suggest signing up for a free account at >http://my.yahoo.com</b> and downloading the free TrueSync software from the bottom of the calendar page

TrueSync allows you to synchronize between Outlook, ACT!, Palm devices (Pilots, III, V, VII), the Palm Desktop, WinCE devices, cell phones (Motorola, Ericsson & Nokia) and the REX Pro.

I took all of my contacts, e-mail address and appointments in Outlook and synchronized it with my Yahoo! web based calendar/address book This instantly gives me access to my information from any computer that is connected to the Internet I simply go to my.yahoo.com and sign-in to access my information If I make an appointment or add a contact while on Yahoo, it will be added to my Outlook program the next time I click the synchronize button!

If you need to be able to do all of the above and synchronize data files as well, you may want to consider using a service such as FusionOne This free (ad supported) service allows you to synchronize your contact information as well as actual data files with everything from a laptop to a cell phone to a pager

If you are constantly e-mailing yourself data files or worse yet using the “sneaker network” (floppy disks) to keep data flowing between your office and home systems, you may find this all-in-one service helpful

By downloading and installing the FusionOne software, you can synchronize data files, contact, address and calendar information, even bookmarks in your favorite web browser FusionOne provides 25MB of space per account for storing any type of file you desire and synchronizes the files with any devices that you have configured, including laptops, WinCE devices You can get all the info at www.fusionone.com.

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Posted by Ken Colburn of Data Doctors on January 1, 2001

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