Data Doctors Tech Tips
Tech Tips for Non-Tech People
We give quick, one minute tech tips each weekday! Join us on a radio station near you as we talk tech. It's Tech Tips for Non-Tech People! You can post questions on Facebook anytime!
The immediacy of the Internet often leads to us posting things without reviewing it, which is when we get a notification from those that want everything to be grammatically correct.
Some of the responses may come across as demeaning and usually completely overlooks what you were trying to say.
Using proper grammar is important, so if you’d like a less overbearing way to know when you’ve made an error, check out the tools at Grammarly.com
They range from browser plug-ins, desktop programs, mobile apps or a simple web tool for checking for issues.
You’ll get real-time alerts of items that you’ve typed that might need to be reviewed or retyped.
For more focused feedback, you can tell the apps who your intended audiences may be for additional suggestions.
They have both free and premium options, so no matter what level you’re at, the input can be invaluable.
Check it all out at: https://www.grammarly.com
Artificial intelligence is a technology that continues to evolve and that includes on our smartphones.
Some newer apps, such as Otter take advantage of the power of our smartphones and AI in the voice transcription realm.
Anyone that performs interviews or has to take meeting notes, even for virtual meetings will love the capabilities of this awesome app.
Artificial intelligence plays a role in this app when it comes to identifying the difference in those speaking during the recordings.
It can distinguish the various speakers and assign a number to each, which can be converted to actual names for the rest of the transcription.
The power of this app isn’t just when you are recording something live as it can do the same with a previously recorded audio or video session.
As powerful as it is, it’s not going to be 100% accurate, but it’s still pretty incredible.
There are free and premium options depending upon your needs, but it all starts with downloading their free version at: https://otter.ai
The new year generally leads to new resolutions and many of them are financially based.
Getting a handle on your future financial situation is a very good way to get started.
Some time ago, I discovered an excellent tool that provides so many useful tools for tracking and forecasting your finances.
The tools at https://www.personalcapital.com makes it easy for you to set up a financial dashboard.
You can connect to all of your various financial accounts and assets to create a single place to see it all.
Planning for your retirement is another option you can use with their forecasting tools, so you can clearly see what it will take to achieve your retirement goals.
Using both their website and mobile app, you can track everything on a daily basis to stay connected to all of your financial items.
Check it out for yourself at https://www.personalcapital.com
Cybercriminals are gearing up for one of their favorite seasons of the year - fraudulent tax return season!
There have been so many breaches that it’s highly likely that the social security info needed to file a fraudulent return before you is readily available to the bad guys.
It’s a lucrative ID theft crime that generates millions of illegal returns every year and this year will be no different.
If you become a victim of this crime, not only will you not see your legitimate refund any time soon, but the hassle of getting to the bottom of the situation can be endless.
Despite all of the breaches of government networks and healthcare organizations, you still need to do your best to protect your SSN from others.
The reality is that so many will become victims for the first time this year, so one of the best ways to avoid this scam is to file your return as quickly as you can before cybercriminals do.
An email address has become a crucial component in today’s digital age as both online and offline companies are constantly asking you for yours during any type of transaction.
If you’re like most users, you simply provide them with your primary email address that you use for everything, which just adds to the junk you have to weed through over time.
Using a completely separate email address is an approach to dealing with this problem, but it also requires you to manage a completely separate account, so why not use the alias approach?
Gmail has an easy to use option that allows you to create special email addresses that are associated with your primary address, which makes tracking which messages came from which interaction you had much easier.
Just use the plus sign and any string of characters in the middle of your actual email address:
Example for tracking eBay transactions: [email protected]
When you start to bifurcate your messages, it’s much easier to manage the incoming messages automatically, by sending them to a special folder or to the trash.
What’s great about this approach is that you don’t have to set up anything in advance as you simply create them as you need them!
Any parent of several children knows the chore of getting them to do their chores can be.
Lists posted on the frig, chalkboards or sticky notes are all common attempts, but there’s actually an app that could make this weekly process more enjoyable for everyone.
You can use your kids fondness for their smartphones and an app called ToDoist to keep them on track of their chores.
Instead of being the parent that has to constantly harp on their kids to get their chores done, the app does all of the work for you.
The free version can easily handle most chore lists and households of up to 5 kids, but if you find it useful, it may be work paying for the premium version.
It’s pretty easy to create individual chores that have to be done every week, then assign them to various members in your family.
It becomes a bit of a game as their smartphone will remind them to get their chore done and mark it as completed so the activity chart gets updated for everyone to see.
It’s also a great way to divide up the tasks in a household full of roommates. Learn more at https://todoist.com
There was a time when our browsers could only show us one website at a time, which introduced us all the ‘back’ button.
Fortunately, browsers evolved to allow multiple websites to be opened through the use of tabs.
All this goodness comes with a cost in memory and performance if you get carried away, so keeping the tabs to a minimum is a good thing to do.
This good housekeeping attempt can lead to accidentally closing the wrong tab with so many to choose from.
If you’re still going through the laborious process of searching the history log to find the site that you didn’t mean to close, this tip is for you.
No matter which flavor of browser you use, in Windows the ‘Ctrl-Shift’ combined with the letter T or in the macOS the ‘Command-Shift-T’ will reopen the last tab that got closed.
This can be so efficient, especially for a tab that you may have opened long ago.
I’ve often used it in succession to open many browsers that I may have closed to get back to some info that I suddenly need.
Give it a try!
Human nature has led to a consistent issue that I’ve experienced from computer users for my entire professional career - knowing they need to backup their data but just never getting around to doing it.
As someone that has been in the data recovery business for a very long time, we’ve seen virtually every scenario of data loss, which can be avoided completely with a good backup.
Ransomware is predicted to grow in scale and sophistication this year, so it’s just another reason to get your critical files protected.
Any form of offsite backup is most critical to protect yourself from ransomware attacks as any type of backup that is connected to a computer when it's silently attacked will also become victimized.
The best backup systems are automatic and bug you if they aren’t able to complete the task and are offsite from popular services such as Carbonite:
It’s not hard to understand how younger children are becoming hooked on using an iPad all day long, but it’s not necessarily the best thing for them.
What they’re doing on the iPad all day long is the most important thing to consider and if your kids are in the 5 to 12-year-old range, the folks at Osmo have a platform you might want to check out.
Unlike other iPad apps, Oslo focuses on using the screen to bring the real world into the child’s interactions.
They’ve devised a clever system that incorporates the camera on the iPad along with a tripod and a mirror to allow the app to see what your child is holding.
With so many interactive options to keep your child stimulated and entertained, this iPad app will improve the quality of the time they’re spending on the device.
There’s a wholly interactive and educational world awaiting your child at https://PlayOsmo.com
Life is full of ups and downs even without a pandemic so our true happiness is tied to how we can each deal with those challenges on a daily basis.
Unexpected situations can easily lead to stress and feeling of helplessness or even turn to depression when we aren’t able to manage them.
An app called ‘SuperBetter’ was created as a way to help its users cope with the anxieties of life through a process they call living gamefully.
When we play games, it causes our minds to focus on positive things like creativity, determination and optimism.
This isn’t just a simple game, it's a science-based approach to helping us all become more resilient and have a better outlook on life.
This approach has been used by millions that have read the book by the same name and through the use of their app.
It’s a new year and a time when most of us are thinking about making improvements to our daily routines, so if that includes you, checkout the whole store at https://superbetter.com
It’s not that common anymore, but there are times that you are sent a file that you can’t open on your computer.
The unable to open scenario comes from not having the associated program installed on your computer.
When it happens, requesting the source to resend the file in a completely different format isn’t always efficient and downloading and installing a new program just for that situation doesn’t make much sense either.
That’s where a free web tool at https://zamzar.com can be the perfect solution to this occasional problem.
The tool can convert just about any standard file type into one that your computer can open and view.
You just upload the file that needs to be converted to their web interface and select the format you want it converted to and the site will email you a link when the conversion has been completed.
Electronic devices continue to be amongst the most popular holiday gifts, which in many cases means that an older device is being replaced.
What happens to that old device is very important as they all contain some form of toxic material that will contaminate our landfills if they are simply trashed.
Before looking for an electronic recycling program, check around with charities, schools are even others in your circle to see if the older device can be repurposed.
In the event no one has a use for it, be sure you find a legitimate option for recycling electronics so the toxic waste is handled properly.
It’s mind-numbing how many toxic chemicals are used to manufacture our gadgets; they’re some of the most dangerous.
Most people don’t really think about this problem or worse are completely unaware of how many millions of devices get improperly disposed to pollute our groundwater.
Do your part and never throw old electronics in the trash - take the time to find a responsible way to process it when you no longer need it.
Scams that pretend to be for survey purposes are very common and for the most part, easy to spot.
In general, staying away from these survey scams is a good idea, but there is a legit survey program that you can benefit from as it comes from Google.
Their Opinion Rewards program initially launched as an Android-only app, but they’ve expanded it t iOS users too.
We’re all being tracked by Google anyway, so why not scratch out some value for yourself?
Go to the app store for your device and search for ‘Google Opinion Rewards’ to get started.
After you’ve installed the app, you’ll get optional surveys that will earn you credits from Google.
Anything that Google’s store offers can be redeemed with the credits you earn.
The survey questions aren’t that personal and you can earn valuable credits for things you actually want to download.
Get the info and download the apps at: https://surveys.google.com/google-opinion-rewards
When it comes to understanding how to protect yourself, the approach of thinking like a hacker helps you to plug the holes they’d typically exploit.
Your personal info is valuable on the dark web, so finding ways to sneak into your computer is high on the list for them.
Hackers know that kids are much less concerned about cybersecurity, so they’ve long focused on setting traps that younger users will most likely fall into.
Downloading free stuff from the Internet is almost a game for kids and teenagers and the bad guys know this well.
They also understand how little security has been established on most home computers, which is another reason they target younger users.
It’s not uncommon to have entire families sharing the same user profile on a computer, which they count on.
Separating kids from parents with separate profiles is a key step in protecting your information.
The parent’s profile can have administrative access while the kids should be limited to protect what can happen if they are tricked.
If you’re sharing your full-access profile with younger users, consider this a wake up call!
Smartphones are more smart and less phone these days because of apps.
There are millions of apps to choose from, but most of us look for a free app whenever we do go searching.
To add to the complexity, there are hundreds of apps popping up on a daily basis, so keeping up with it all is difficult.
Would you believe that a free app could be the best way to find other free apps?
An app called ‘Apps Gone Free’ does just that every day so you can find them more efficiently.
Apps benefit from having the download numbers as high as possible, so they’ll often allow free downloads of an app that would normally cost money to pump up their stats.
The Apps Gone Free approach makes it much easier to know when a valuable app becomes available for free.
You’ll get some specific insights into the temporarily free app so you can decide if you want it before it becomes a paid app again.
It’s a one-stop free app shop!
Apps Gone Free (iPhone): https://itunes.apple.com/us/app/apps-gone-free-best-daily/id470693788 Similar Android App: https://play.google.com/store/apps/details?id=com.appsfree.android
Phishing scams that pretend to be from organizations that the hackers know a victim uses is more specific and called spear phishing.
Spear phishing became more common once the bad guys knew that generalized phishing scams were easily sniffed out by victims because they had no relationship with the company used in the fake message.
One of the most effective spear phishing approaches is when the scammers send a message to employees of a company that appears to be from someone important within the company.
It’s been shown that the likelihood of someone opening an attachment or clicking on a link in a message that appears to be from the company they work for goes way up.
Until your company moves interoffice communications to another platform, it’s going to be difficult to absolutely tell the difference between a legit message and a scam, but there are some common red flags.
Contacting the sender via a different channel to confirm the message is a good start, but things like weird grammar and misspelled words are often an indication that it was generated by someone in another country.
For the most part, it’s best to be suspicious of anything from anyone these days, so treat all messages as guilty until proven innocent.
Sending files via email that are large in size has always been a challenge for both the sender and recipient.
If you’re a user of Gmail and Dropbox there’s an excellent option that makes it really simple to share big files.
The Dropbox for Gmail plug-in for the Chrome browser allows you to send large files to others via email even if they don’t have a Dropbox account.
Instead of having to attempt to upload a large file via your email account to see if the person on the other end has the ability to download it, the add-on simply sends a link to the file.
No more sending files in separate email messages or using a compression utility that required decompression on the other end.
It’s also a great utility for sharing an entire folder with others or simply adding files to your Dropbox account via Gmail even if you don’t want to share them.
Download the free add-on at: http://bit.ly/2XiM325
As we age, it’s inevitable that we’ll need reading glasses and that includes being able to read the small print on our smartphones.
Having lots of them laying around the house is one solution that is practiced by many so that they are available when we need them, but today’s tip may be an alternative approach.
Instead of having to locate reading glasses somewhere for your smartphone, why not have them as part of your smartphone’s case?
The products offered by https://www.thinoptics.com/headline Thin Optics provide aging smartphone users a variety of options for conveniently having reading glasses with them at all times.
These thin reading specs don’t include any arms, so they slide right into the time slot on the smartphone case.
If you already have a case you love, there’s an option to add the holder to it for the added convenience.
It’s an interesting and unique gift item for lots of seniors that love using their smartphones throughout the day.
On yesterday’s segment, I featured a special app made for Android users that provides guidance on managing the storage on mobile devices.
Today, we turn our attention to iPhone users that want to do the same thing.
Apple’s device has plenty of tools for managing storage by going to the Settings menu, tapping the General option, then on iPhone Storage.
The occupied storage is represented by a graph that uses various colors for each of the categories of files on your device.
The graph should make it easier to know what is taking up the most space and you can also use some of the other options for automatically deleting older items.
For most of us, apps are one of the biggest reasons we fill up our phones, which you can quickly manage in the tool.
Any app you see in the list can be deleted completely or you can delete the app but keep the data that was created by it.
Keeping your mobile devices from filling up requires a consistent focus on getting rid of the old stuff, so consider making this a monthly task.
Smartphones are a modern marvel that allows us to do so much. They’re so handy that we can easily load them up with apps, music, photos and videos leading to the low storage alert that you may know all too well.
Clearing space is an obvious task we all need to do on a regular basis, but you have to know what is taking the space and what is safe to get rid of.
If you’re an Android smartphone user, Google has an app called Files that can be of assistance.
Once installed, it can scan your device to make you aware of apps you haven’t used for a while, if ever along with duplicates and images that you have stored in the cloud.
The app also does a great job of getting rid of unneeded hidden files that are generated by regular use.
One of the ways you can keep your smartphone working smoothly is to make sure there is always plenty of empty working space, which is why this app is so handy.
What if you have an iPhone, you ask? I’ll give iOS users some options tomorrow.