How to print PDF files.

Question

I have come across a problem while trying to print pdf forms with Adobe Reader 7.0. Sometimes the form will print ok, but other times, instead of the form printing out, all I get is a bunch of gobbldygook--characters like squares and circles. Is there anything I can to correct this problem?

Answer

This question was answered on June 15, 2005. Much of the information contained herein may have changed since posting.

Before you can troubleshoot the problem, you need to determine its cause therefore I will take you through a number of steps.

First print another PDF file, such as the first page of Acrobat Help:

*If that file prints correctly, the PDF file that doesn't print correctly may be damaged.

*If you have problems printing an individual PDF file, do one or more of the following, printing after each task:

A Print the PDF file as an image

Printing the PDF file as an image may enable the file to print, but it doesn't identify the source of the problem; proceed to identify the source

Note: When you print a PDF file as an image, it may take longer to print

To print a PDF file as an image:

1 Choose File > Print, and then click Advanced

2 Select Print As Image and any other desired printing options

3 Click OK to close the Advanced Print Setup dialog box, and then click OK

If the file continues to print incorrectly, print another type of file (for example, a .txt file) from another application (such as Microsoft Word or WordPad):

B Save the PDF file as a new file

Resave the document by choosing File > Save As, and giving the file a new name The Save As command causes Acrobat to rewrite the file

D Enable the PostScript error handler

If you print to a PostScript printer, enable the PostScript error handler for the printer (if the printer driver includes this option) The PostScript error handler prints a list of PostScript errors that occur when you print.

To enable the PostScript error handler:

1 Choose Start > Settings > Printers (Windows 2000) or Start > Printers and Faxes (Windows XP)

2 Right-click the printer, and then choose Properties from the menu

3 Click the General tab, click Printing Preferences, and then click Advanced

4 Expand the Document Options, and then expand the PostScript Options

5 Set Send PostScript Error Handler to Yes

E Exit from all other applications.

If the system resources are below 50%, xit from all applications but the Acrobat product You may need to restart Windows to update system resource information

To check the amount of available resources, right-click My Computer, choose Properties from the menu, and then click the Performance tab

F Re-create the PDF file by using a different method For example, use Acrobat Distiller or the Adobe PDF Printer

Download the PDF file again

If you downloaded the PDF file from the web, download it again--it may not have successfully downloaded the first time

G Print the PDF file in batches

Print the PDF file in batches to determine if a particular page, or object on a page, is causing the problem If you can identify a particular object on a page that won't print, remove or re-create the page or object

Adjust the transparency flattening

If a document contains transparent objects, Acrobat flattens it before printing it Flattening removes transparency information and converts images to a format the printer can interpret Adjust the transparency flattening to determine if transparency is causing the problem

H To adjust the transparency flattening:

1 Choose File > Print, and then click Advanced

2 Choose Transparency Flattening from the list on the left

3 Adjust the Raster/Vector Balance:

-- If you print to an inkjet printer, drag the Raster/Vector Balance slider to the lowest setting

-- If you print to a PostScript printer, drag the Raster/Vector Balance slider to the highest setting

4 Select Convert All Text To Outlines

5 Deselect Clip Complex Regions, click OK, and then click Print

I Select the default print settings.

Print using the default settings to determine if a variant print setting is causing the problem

To select the default print settings:

1 Choose File > Print, and then click Advanced

2 Choose Acrobat Default (Acrobat 7.0) or Acrobat 6 Default (Acrobat 6.0) or from the Settings menu, and then click OK

3 Click OK to close the dialog box, and then click Print

GOOD LUCK!

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Author

Posted by Kisha of Katharine Gibbs School - New York on June 15, 2005