Using Office 2003 Smart Cut and Paste

What's a useful Office 2003 feature I probably don't know exists?

This question was answered on April 19, 2006. Much of the information contained herein may have changed since posting.

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Depending on your Microsoft PowerPoint 2003 configuration, when you copy and paste text in a presentation, PowerPoint performs what is called "smart cut and paste" This means, for example, when pasting text in PowerPoint, it will adjust the spacing of words so that the pasted text does not run up against the previous or next word.

For example, if you have a presentation with a text box containing:

"Computer Presentation"

And you have the word "Tips" in the clipboard, if you place your cursor directly on the letter "P" in "Presentation" and select Edit - Paste, you would think the following would be displayed:

"Computer TipsPresentation"

However, with "smart cut and paste", instead the following is shown:

"Computer Tips Presentation"

PowerPoint automatically adjusted the word spacing If this does not occur for your copy of PowerPoint and you wish it so, or if you would rather have finer control over cutting and pasting text and do not wish the spacing to be adjusted, do the following:

1 Select Tools - Options.

2 When the Options multi-tabbed dialog box appears, click the Edit tab.

3 Check or uncheck Use smart cut and paste as desired.

4 Click OK to close the dialog box.

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Posted by Chad of Data Doctors on April 19, 2006

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