Data Doctors Tech Tips
Tech Tips for Non-Tech People
We give quick, one minute tech tips each weekday! Join us on a radio station near you as we talk tech. It's Tech Tips for Non-Tech People! You can post questions on Facebook anytime!
Tax time is often referred to as Christmas for Criminals because of all of the tax related fraud and scams that pop up this time of year.
One scam that has been on the rise is the filing of fraudulent refunds because more than 70 percent of tax payers are eligible for an average of nearly three thousand dollars according the IRS.
This scam is essentially tax related identity theft beause thieves can use your stolen social security number to file a tax return before you do.
If this happens, not only will you have spend an enormous amount of time cleaning up the mess, you won’t see your refund check until well after everything has been figured out.
The two things you can do to reduce the chances of this happening to you is to protect your social security number as best you can and if you know you’re entitled to a refund, file your tax return as early as you can every year.
One the best ways to protect yourself when it comes to just about all your technology is to stop and think like a hacker.
Social engineering tactics are most commonly used to trick users because it’s a lot easier than trying to break elaborate security systems.
One thing that hackers figured out long ago was that one of the easiest ways to get to your valuable personal info and passwords is through your kids.
Kids, especially teenagers, are always looking for ways to download things for free from the Internet, whether it’s the latest song, movie, ebook or expensive program or game.
The reason this approach is so effective is because so many households allow kids to share the same computer and the same profile as mom and dad.
This usually means that everyone has full administrative access to everything on the computer, so if this is how things are setup at your home, it’s time for a change.
You should set up separate user accounts for your kids and make sure you limit the rights of that account to minimize what can be done if they are fooled.
This tip is really important, so if you don’t know how to get it done, ask someone technical to give you a hand as every OS has different steps.
2-factor authentication is one of the best ways to protect your online accounts, but when you turn it on, there’s an additional step I’d suggest you take.
Since 2-factor verification uses your smartphone to prevent unauthorized users from accessing your private accounts, it has to be able to send you a text code whenever the system detects a new device being used.
If you’re on an airplane and opt to purchase in-flight wifi, having 2-factor authentication presents a problem because you won’t be able to get the text code; that’s where having backup codes stored saves the day!
Not being able to get into your Facebook or Twitter account may not be that that big of a deal, but a business traveler locked out of their e-mail account during a long flight is a whole other story.
To gather your backup codes, just go back to the setup screen in all your accounts and do a quick search for 'backup codes'.
Most often you can create up to 10 temporary one-time use codes; you should do this and store the codes somewhere in your travel electronics.
Or go old school and jot them down on a sticky note or other nondescript note to keep in your laptop bag, purse or wallet.
I’ve posted links for most of the popular sites at http://datadoctors.com/radio
Or search “2-factor backup codes for XXXX” where XXXX is the name of the online service
The Internet makes it easy of sell just about anything you own through a plethora of websites.
Determining market prices for a car these days is made easy with sites like KBB.com and Cars.com, but what if you’re trying to sell toys, clothing, electronics or just about any other personal item?
You can try manually searching on popular sites like eBay or Craigslist but there’s a better way.
Whenever you need to determine a price for something that you want to sell or even buy, give an app called Bidvoy a shot.
Bidvoy gathers the data from hundreds of millions of transactions on eBay to help you determine a lot more than just the best price to buy or sell.
It also provides trending data, what the current price is if you were to buy it new and suggests the best time to sell or buy.
Even if you aren’t going to use eBay, this detailed data from this super popular online marketplace is really helpful.
No more wondering if you paid too much or listed it at too low of a price for just about anything you want to buy or sell.
The link to Bidvoy is posted at DataDoctors.com/radio
I never get tired of capturing sunsets or sunrises and a great way to really catch the moment is through time lapse photography.
Time lapse movies are created through a large number of still images taken at a constant interval and put together at the end.
Regular point and shoot digital camera’s often have this option built in, as well as some newer smartphones.
If yours doesn’t you can add this feature through an app called Lapse It.
Lapse It allows you to set the interval in minutes, seconds or even milliseconds to capture just about any motion and it’s simple to use.
If you like those old claymation shows we all grew up with, Lapse It can show you how to create stop motion video as well.
The next time you wan to capture slow moving objects like pillowy clouds overhead or ocean tides going in and out and turn them into really beautiful videos try out he Lapse It app.
Getting the basics under your belt could lead to some pretty creative photography in no time.
The apps available for both Android and iPhone users and can be downloaded at http://www.lapseit.com
We’ve all seen those strange things that just seem to pop up on your computer and guess what? It’s most likely from new apps or programs that you’ve installed.
A consistent practice these days by software companies is to sneak their programs into a printer installation program or utility such as Java when it’s downloaded or updated.
The way to catch these unnecessary programs that make changes to your computer is to pay attention during the installation process.
The software companies are counting on you not paying attention and hope that you just keep hitting next, next, next, I agree.
Another way to fool you into allowing crappy software into your computer is by tricking you by suggesting that the standard installation is the 'recommended' installation.
They make it appear as if you have to be a rocket scientist to opt for the custom installation option, but that’s where you’ll get to see what they’re trying to get it past you.
From now on, always choose the advanced or custom installation option whenever you’re adding any new program to your computer so you can control it before it takes over.
Today’s tip is the key to keeping software programs from messing up your browser with extra toolbars or changing your default search system or start up page.
Let’s start today’s tip with some geek speak: word cloud
The term word cloud refers to a visual representation of a large amount of text, with the most commonly used words in large fonts and highlighted colors.
Word clouds are an easy way to quickly pull useful themes in large bodies of text.
If you’re a retail business, for instance, you probably ask for feedback from your customers.
So in place of having to manually review each response, you can use a free online word cloud tool to see what your customers are saying.
One solid option is at http://tagcrowd.com because it gives you multiple options for displaying the data.
Just compile all your text into a single file; you don’t have to worry about the formatting.
You can also paste the text directly into the site’s generator, upload a file or document or even analyze the text on any website by using the URL.
Try it for yourself at TagCrowd, that’s T A G C R O W D.com
Occasionally, when I’m searching for interesting items in technology to talk about, I’ll run across something really amazing that can connect people.
An app called Be My Eyes it that thing this week, and it’s a fantastic idea.
A socially conscious inventor in Denmark created an app that allows blind users to connect with sighted users for help through a video connection.
Sighted volunteers can use the app to be the eyes for the visually impaired to help them with small tasks, such as explaining what a street sign says, describing what’s in a can of food or seeing the expiration date on a carton of milk.
It’s currently available for iPhone users with a desire to help others and it allows you to volunteer to help simply by installing the app.
As part of the app family, you can earn points each time you help someone, which elevates your level in the system, giving you more opportunities to help others.
If you want a cool way to do something that makes you feel good, checkout BeMyEyes.org and get the app.
I needed to find an app that would help with one of our families biggest pains: grocery shopping.
We've used the text messaging method of course forever, but with long lists, keeping track of what’s in the basket already while I’m shopping becomes a chore.
If we were both on the same platform, we could use any number of apps, but since she’s an iPhone girl and I’m an Android guy, I had to dig around a bit.
After trying a number of options, my clear favorite is Wunderlist, that’s Wonder with a U instead of an O.
Now anyone in the family can add or remove items and while I’m shopping, I just tap on each item to make them disappear.
The best part is that Wunderlist is free and supports iOS, Android, Mac OS, Windows and even Amazon's Kindle Fire, so it’s really versatile.
Wunderlist is really easy to use and can be used for a lot more than just grocery lists: favorite songs, work projects, Honey-Do lists, volunteer groups and more.
Try it for yourself at Wunderlist.com
Google’s image search is a wonderful way to find images of just about anything, but using these images without permission from the owner of the image can get you into hot water.
Whether you have a blog, website or even use them in printed materials, understanding the usage rights is very important.
Fortunately, you can use Google’s image search to find images that you can freely use as long as you tell Google that’s what you’re looking for.
You do this by clicking on the Search Tools option just above the images and selecting the usage rights menu.
By default, images are not filtered by their licensing status, so you would select the appropriate commercial or non-commercial reuse option to display images that you can use.
Violating image copyrights shouldn’t be taken lightly as it can result in costly financial penalties if you’re caught, so make sure you play it safe when you need an image.
If you’re currently using images that you’re not sure about, I’d suggest replacing them immediately!
How many times have you seen a dog owner that looked a lot like their dog?
Is it pure coincidence or was there some natural attraction to a familiar looking face?
Well, you no longer have to guess, because now you can use sophisticated computing technology to see what dog breed you resemble the most.
Microsoft’s What-dog.net project allows you to search for or upload a photo of anyone to see which breed they would most resemble.
In my case, depending on which picture I use, it’s either a Staffordshire Bull Terrier, which is strong, driven to prey on smaller creatures and affectionate or a German Shepard, which must be kept busy, is intense and highly intelligent.
As you can imagine, the Internet has gone wild using pictures of family members, celebrities and politicians with some pretty hilarious results.
If you’re trying to figure out which breed of dog will be your next family member or want help choosing the next president, give https://what-dog.net a try!
One of the coolest things that Google Maps allows you to do is jump into the Street View of any location that their mapping vehicles have driven on.
Google’s Street View Cars have been on the road recording our streets since 2007, but in 2014 they added a feature that most of you probably still don’t know about.
When you grab the pegman and drop him on a street, the first image you’ll see is the most recent image.
But you can also travel back in time for that same view by clicking on the little clock icon just below the address in the upper left hand corner your screen.
Generally speaking, you’ll see a dot on a timeline for each view that was captured all the way back to 2008.
Not only can you see the current view in a previous year, you can move around and all of the images will be from that year.
It’s like time travel...check it out for yourself at https://maps.google.com
If you’re like me, you probably have a lot of information stored on various Google properties, whether it’s your contacts, pictures, music, videos or e-mail.
If you do, have ever thought about what would happen to all that info if you were to suddenly pass away?
It’s not the most pleasent thing to bring up, but you really should think about your digital assets in these terms.
Google has an option for you to assign a trustee to your account that can only gain access to your content if you don’t log in for an extended period of time.
You can choose an inactivity interval between 3 to 18 months to automatically send your trustees the access notification.
You can have up to 10 trustees and choose what content is accessible by which trustee as well.
It only takes a few minutes to setup and could really come in handy should something unforseen happen.
I’ve posted a link to Google’s Inactive Account Manager at DataDoctors.com/radio
Search engines like Google and Bing are great for finding what we seek on the Internet, but in exchange, these companies are able to gather lots of valuable marketing information on us.
In many cases, the customized search results are actually very helpful, but in light of all of the privacy issues these days, lots of you are looking for a more private way to search the web.
Well a website called Startpage understands this desire for privacy and offers what they claim is the world’s most private search engine.
Search engines typically log your IP address, what you searched for, what site you came from and which link you clicked on in the results.
Startpage records none of these things, but still allows you to leverage the power of Google.
They act as a security blanket between you and Google, so it’s like a Harry Potter invisibility cloak for searching on the Internet.
Give it try and learn more at https://Startpage.com
Don’t be fooled by salacious e-mail or social media messages like: have you seen this? I can’t believe you were caught on video!
It’s on of many 'social engineering' scams that is growing in popularity in and effort to dupe unsuspecting people online.
They get you so worked up over what the video might contain, that you let your guard down.
If you fall for the trick, the site that has the supposed video will tell you that you need to update your video CODEC or video player in order to watch your video.
You’re so worried about what’s on the video, you let your guard down and allow these items to be downloaded and installed.
That’s all it takes to snare you into an undetectable scam that can lead to any number of attacks.
When you allow their malicious software onto your computer, it allows them to do just about anything they want.
And don’t expect to get a big notice that they’re in, because they announce themselves.
We’re seeing an increase in this tactic, so be alert and never install any type of video player update that pops up on your screen!
One of my constant security reminders to all of you is to turn on 2 factor authentication on your online accounts.
It provides an extra layer of protection that’s hard to beat.
2 factor authentication is something you’ve used for years.
Your debit card is a good example; you have to have both the physical card and the associated PIN.
Imagine a debit card that didn’t require a PIN...well that’s essentially what your setting up with your online accounts if you don’t turn on 2 factor authentication.
If a cyber-thief acquires your username and password after you turn it on, they would also need get their hands on your smartphone in order to gain access to your account.
It’s also becomes an early warning system when someone does acquire your username and password.
More and more online services are making it available, so if you want to see how to do it and whether the sites you use offer it, I’ve posted the info at DataDoctors.com/radio.
If you like to discover new restaurants with a group of friends, sorting out the bill, especially with a large group can get complex.
There are a number of apps available for just this situation, but you don’t have to take up space on your phone, if everyone agrees to pay the same amount.
The Google Tip Calculator is all you need.
By searching for tip calculator on Google, a simple interface will pop up on your phone that allows you to make quick work of figuring out each person’s share.
You enter the total bill, the agreed upon tip percentage and the number of people splitting the bill to get each person’s share.
It even splits the tip amount out for each person in case anyone wants to increase or decrease the gratuity individually.
If you are with a large group, remember to always check to see if the gratuity has already been added!
By the way, any Internet connected device can bring up the tip calculator.
As you probably know, one of the reasons that hackers hack is to sell what they steal on the dark web.
Most assume that stolen credit cards are one of the most valuable, but that’s not actually the case.
Two of the more valuable things being sold on the underground markets are Paypal accounts with at least $500 and believe it or not, stolen Uber accounts according to security firm, Trend Micro.
Apperantly, being able to use Uber for ghost rides is something the underworld values, but the info may also help build a profile for identity theft.
If you’re a regular user of Uber, make sure to review your purchase history regularly.
If you setup an account and don’t really use it, be warned that deleting the app from your phone does not delete your account.
In order to actually delete your account, you’ll need to contact Uber’s support group and request the deletion.
I’ve posted the link to request deletion at DataDoctors.com/radio
Augmented reality refers to technology that can overlay virtual layers on top of physical real world layers.
Most of the attempts at making use of augmented reality fall short because their more gimmick then useful.
One area where it seems to have found a real use is in the world of makeup.
Websites and apps like Modiface have created extremely powerful tools that allow anyone considering a new hairdo or make over to try out their new look in total privacy.
You can either upload your picture to their web tool or use the camera on your phone or tablet to get started.
You can experiment with skin, eyes, lips, hair and even nails with this extremely power platform that’s being used by over 50 makeup brands.
Ever wonder what you’d look like with a Miley Cirus hairdo? Well, me either, but maybe one the other 89 celebs is more your style.
I’ve posted the link to the website and the free iOS app at DataDoctors.com/radio
Lots of what I saw at CES this year was technology from auto manufacturers aimed at making your car smarter and more connected.
What you may not know is that if you’re driving a car that’s from 1996 or newer, you actually have some smart car technology already.
Just below your steering wheel, you should see a special port referred to as an OBD port which stands for On Board Diagnostics port.
All you need is special transmitter and an app on your smartphone to tap into this gateway to your cars functions, like the one from Dash.
Not only can you access diagnostic information when your engine light goes on, it can help you improve your mileage and find the cheapest gas nearby.
You’ll need to get a special Bluetooth device that plugs into the OBD port which ranges from 10 to 60 dollars for most cars.
You can get the free app and info on where to get the OBD transmitters at the Dash website, which is https://Dash.by
E-mail...you can’t live without it, but it often becomes a distraction that can really throw off your productivity.
If your computer is setup to constantly alert you when a message arrives, constantly turning the notification setting on and off is a bit cumbersome
Wouldn’t it be nice if you could just pause your incoming messages for a while sometimes?
Well, if you’re a Gmail user, there’s a free add-on for that and it’s called Inbox Pause.
Inbox Pause is a one trick pony that adds a button that allows you to pause and unpause your incoming messages with the click of a mouse.
You can also set it up to notify people that you are currently in Pause mode in case it’s an urgent matter.
A banner across the top reminds you when you’re in pause mode so you don’t forget.
Inbox Pause works with either Firefox or Chrome browsers: